Project Manager / Marketing VA

Role Description

Seeking a proactive and detail-oriented Project Manager / Marketing Virtual Assistant to support day-to-day operations, marketing initiatives, project coordination, and community engagement efforts. This role is ideal for someone who thrives in a fast-paced marketing and PR environment, can manage multiple priorities, and takes initiative with minimal supervision. The ideal candidate is organized, resourceful, patient, and capable of handling quick turnarounds while maintaining professionalism and quality work.

Scope of Work

• Project & Administrative Management
  • Assist in planning, organizing, and tracking multiple projects
  • Coordinate timelines, deliverables, and communications
  • Maintain project documentation and reports
  • Support budget and expense tracking
  • Help identify project risks and provide proactive solutions
• Research & Database Management
  • Conduct market and product research
  • Research weekly community-focused events across:
    • Miami-Dade County
    • Broward County
    • Palm Beach County
  • Maintain and update contact databases and mailing lists
• Marketing & Content Support
  • Create and schedule creative content using Canva
  • Assist with newsletter curation and publishing through Constant Contact
  • Support social media content preparation
  • Assist with WordPress website updates and content management
• Communication & Coordination
  • Provide regular updates and status reports
  • Collaborate with stakeholders and support ongoing marketing campaigns
  • Respond quickly to changing priorities and short-notice requests

Qualifications

• Previous experience as a Virtual Assistant, Project Coordinator, or Project Manager
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to work independently and take initiative
• Strong attention to detail and problem-solving abilities
• Comfortable working in a fast-paced marketing or PR environment
• Ability to manage recurring tasks consistently and efficiently

Preferred Personality Traits

• Proactive and self-motivated
• Direct and confident communicator
• Patient and adaptable
• Quick learner
• Resourceful and solutions-oriented
• Able to work with minimal supervision

Required Tools & Software Experience

• Microsoft Office Suite
• Canva
• Constant Contact
• WordPress

Additional Requirements

• Experience managing website content in WordPress
• Ability to create graphics and marketing materials in Canva
• Experience curating and distributing newsletters
• Portfolio or work samples required (writing samples, newsletters, graphics, or previous marketing work)

Shifts & Hours

• Part-time role: Starting with a minimum of 15 hours per week
• Semi-flexible schedule
• Must be available to work primarily within EST time zone hours
• Some flexibility may be provided once workflows are established

Target Start Date

• As soon as suitable candidates are finalized