Purchasing Specialist II

Job Responsibilities Purchasing (70%) Under moderate supervision, use information and requests received from a portfolio of RRCs to complete the entry of data into the Enterprise Financial System (EFS) for purchasing functions following University standard processes and procedures for U Market shopping and order completion, requisition entries, and supplier set up. Understands, explains, interprets University purchasing policies and procedures and applies to various purchasing scenarios appropriately. Conducts research on potential vendors, products, and services. Solicits quotes, analyzes responses, and presents results and alternatives as requested for purchases under the formal bidding threshold. Identifies when legal terms and conditions apply and ensures contracts are routed to OGC for appropriate review when necessary. Identifies, collects, and drafts documentation as required by University policy to support a wide variety of complex purchases. Works with the Purchasing unit in the Controller's Office to assist in collecting required documentation for purchases. Identifies, collects, and drafts required documentation to request a new supplier or request changes to an existing supplier and submits the request for approval. Enters and monitors requisitions to ensure approvals and budget checks have occurred. Think critically about need, funding source, and cost. Applies knowledge of standard processes and University purchasing methods to ensure the most cost efficient and expeditious outcome of purchasing activity for the University. Understands key concepts for purchasing such as chart of accounts, price reasonableness, competitive sourcing, and applicable University policies. Uses information and requests received to assess and resolve moderately complex procurement issues, for the entry of requisition change orders, and the tracking and resolution of issues related to PO sourcing and dispatch. Understands, explains, interprets, and applies university purchasing and accounts payable policies to various scenarios using their expertise of the full procure to pay business process to advise departments and FinOps colleagues on the appropriate purchasing and payment methods to use. Serves as Purchasing subject matter expert: initiates and facilitates meetings between FinOps technicians, customers, and external suppliers to clarify payments, documentation, policy requirements, etc. as needed in order to efficiently resolve operational problems. Identifies opportunities in the business processes and makes recommendations for improvements. Responsible for receiving, assessing, and guiding purchases at or above $10,000 up to the formal bidding threshold—ensures documentation supports the source selection decision and that competitive processes are used to the maximum extent practicable. Unit Support (15%) Supports the strategy of the Finance Operations Center by assisting in the production and review of supporting financial data. Prepares ad hoc financial reports as needed to support the overall purchasing operation for the Finance Operations Center and for the catalog of RRCs. Assists in the Finance Operations Center Quality Assurance program by running reports, reviewing transactions, and providing analysis and recommendations for training or procedural improvements. Designs and delivers on demand training sessions to FinOps colleagues and serves as a mentor to new or less experienced team members. Professional Development (10%) Contributes to documentation of and participates in training for procedures for the Finance Operations Center. Identifies and participates in opportunities for cross‑training across Finance Operations Center functions to maintain adequate coverage of all functions. Completes professional development, education, and training activities, consistent with performing the responsibilities of the position. Completes continued learning and development appropriate to work duties and for the pursuit of individual, unit, and institutional success. Participates in staff development based on individual need including ongoing skills training, DEI development, professional learning, service & scholarly activity, and engagement & well-being. As an individual contributor, models and contributes to crafting an inclusive work environment and encouraging a caring culture. Other duties as assigned (5%) Qualifications Required Qualifications BA/BS degree with two or more years of related experience or a combination of related education and work experience equal to six or more years. Ability to interact with standard technology platforms (e.g., word processing, data entry, email, internet browsing). Ability to run reports, clean and understand data, compile analysis of data and present results in a clear manner. Ability to work both independently and in a team environment. Ability to detect problems and report information to appropriate personnel. Ability to communicate clearly and concisely in both written and verbal settings. Preferred Qualifications Knowledge of university policies and procedures involving purchasing. Experience in a public procurement setting including supplier sourcing, market research, RFPs, sole source justification, etc. Experience or certification in any formal process improvement methodology. Demonstrated experience developing and/or delivering training or teaching to other professionals in purchasing or a closely related field. Pay and Benefits Pay Range : $27.93 - $31.45; depending on education/qualifications/experience Time Appointment : 100% Appointment Position Type : Civil-Service & Non-Faculty Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program Low‑cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer‑paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling servicesEmployee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. Diversity The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: #J-18808-Ljbffr