Event Planner

Role & responsibilities Assist in thedesign and deliveryof event plans, including timelines, logistics, venue sourcing, andvendor negotiations Independently manageselect events fromplanning to execution, under the directionofthe SEG Manager Coordinate registrationprocesses, submission platforms, delegate communications, program updates, speakermanagement, and paymentfollow-ups Prepare and maintaindetailed event projectplans and ensuredeadlines are met Build working relationshipswith hotels, vendors, and local partners; serve as theirprimary point ofcontact Oversee logistics includingroom setups, catering, AV, signage, materials, and exhibitor support Ensure SEG brandingand service standardsare upheld duringall events Work closely withregional technical andorganizing committees tosupport the deliveryof technical content Coordinate planningcalls, track committeedeliverables, and followup on actionsto ensure alignmentwith SEG deadlines Support communicationand coordination betweenSEGs regional committees, in alignment withthe SEG Manager Coordinate SEG Chapterand Student Chapteractivities in India, supporting chapter eventsand liaising withchapter leaders Support on-siteactivities and providehands-on supportto speakers, sponsors, and attendees duringevents Supervise venue setup, AV, catering, delegatematerials, and technicallogistics Support the preparationand distribution ofsponsorshipproposals and respondto sponsor inquiries Support the sponsorshipconfirmation process, includingbenefit tracking anddeliverables Coordinate follow-upon sponsor paymentsto ensure timelyinvoicingand collection Maintain accurate recordsof sponsorship commitments, contacts, and communications Maintain accurate trackingof event budgetsand expenses Assist in preparingpost-eventreports, including attendancedata, committee feedback, and financial summaries What We're Looking For: Minimum 56 years of experience in event or conference planning, preferably with technical or academic events Bachelor’s degree in Event Management, Hospitality, Business, or a related field Experience working with volunteer committees or professional societies preferred Proven ability to manage multiple stakeholders, priorities, and deadlines Strong organizational, interpersonal, and communication skills Ability to work independently, take initiative, and manage shifting priorities Culturally sensitive, with experience working in multinational environments Intermediate to Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) Familiarity with CRM and event management tools is a plus Willingness to travel within the region and work extended hours during events #J-18808-Ljbffr