Event Planner

Event Coordinator

Title: Event Coordinator Pay Rate: $30-33/HR Hours: 8-5 M-F Location(s): 2 locations: New York-230 Park Ave South & 30 Hudson Yards, New York - The resource should be flexible, as they may be asked to report to either office location based on business needs. - The reporting schedule may vary from week to week. For example, the resource may work 2 days at one location and 3 days at the other, as determined by the manager. - The manager will provide direction regarding work location and schedule based on operational requirements.

What You'll Do:

• Event scheduling and coordination
• Coordinate with cross-functional teams including FM, AV, Catering, Security, Janitorial, etc.
• Review a two-week look ahead to identify missing event details, confirm holds, and collect/track details in reservation system
• Create Event Workorders tickets (furniture movement, janitorial/porters, etc.)
• Schedule Visiting Guest Offices Reservations (calendar management and email coordination)
• Event Execution Support (Client support as needed, pre-event walkthroughs to confirm setups, wayfinding, line management, vendor management support, signage ideation, event photo & documentation)
• Folder organization (track, maintain, and update event folders – beos, event photos, resource documents, SOPs)
• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.