Administrative Coordinator II - Radiology

Scheduled Hours Scheduled Hours: 40 Position Summary The Division of Radiological Sciences in the Department of Radiology is seeking a primary administrative and operational support specialist to the Senior Vice Chair of the division. This highly visible and dynamic role is designed for an experienced, proactive, and efficient-minded administrator who can function with a high degree of independence, judgment, and discretion. This role will oversee a broad portfolio related directly to the division chief that includes executive-level communications, event and initiative management, faculty and stakeholder coordination, division operations, strategic planning support, program development, immigration compliance, and research program administration. This role will devote approximately 80% effort to supporting the division chief directly and 20% to general Radiological Sciences division administrative activities. Primary Duties & Responsibilities Assists the Senior Vice Chair of Radiological Sciences with all administrative details including calendar, meetings, travel, dictation, etc., often of a confidential nature. Anticipates and prepares materials needed by the Vice Chair and entire Division of Radiological Sciences for conferences, meetings, appointments, telephone calls and/or emails. This includes weekly, monthly, and annual meetings, research seminars, and research symposia. Immigration compliance, including visas, etc., related to research faculty. Provides support related to faculty recruitment and promotions and works with appropriate personnel to prepare associated paperwork and other requirements. Manages day-to-day division chief administrative tasks. Facilitates coordination of various programs and new Radiological Sciences initiatives. Prepares special reports, summaries, or replies to inquiries. Monitors and verifies expenditures for specific activities. May assist with budgetary needs and related projects. May supervise purchasing function and event planning. May supervise and coordinate the work of designated employees. May coordinate various aspects of grant work. May coordinate space projects and planning. Working Conditions Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Relevant Experience: 3 years. Skills: Not applicable. Driver's License: Not required. All qualified individuals must be able to perform the essential functions of the position satisfactorily. More About This Job Understanding of basic accounting principles and administrative policies. Experience with Washington University organizational processes in an academic research environment. Experience with Washington University systems, especially in Workday. High level of Confidentiality. High organization and attention to detail. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: Administrative or Coordination Role (5 Years), Academic Administration (5 Years). Skills: Business Correspondence, Calendar Management, Computer Literacy, Confidentiality, Continuous Learning, Critical Thinking, Customer Service, Financial Applications, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Oral Communications, Payroll Systems, Policy Administration, Prioritization, Proactive Planning, Professional Judgement, Supervision, Time Management, Visa Administration, Workday HCM, Written Communication. Grade and Salary Grade: G08-H Salary Range: $21.17 - $32.85 per Hour Benefits Statement Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Free Metro transit U-Pass for eligible employees. Defined contribution 403b Retirement Savings Plan with employee and university contributions starting at 7%. Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program, financial resources, access to dietitians, and more. Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University in St. Louis