Special Events & Projects Supervisor

Salary : $81,036.80 - $114,025.60 Annually
Location : City Hall, 505 S. Vulcan Avenue, Encinitas, CA
Job Type: Full-Time Regular
Job Number: 26-25
Department: Parks, Recreation and Cultural Arts
Opening Date: 05/29/2026
Closing Date: Continuous


The Position
The Special Events and Projects Supervisor is responsible for planning, developing, organizing, implementing and monitoring city-wide special events and various special projects in recreation; supervising event staff (temporary, seasonal, contract employees and volunteers), programs, and services; developing and sustaining community partnerships; institutionalizing and maintaining a department sponsorship campaign; developing and overseeing the department marketing plan; and serving as a liaison for Council appointed Commissions / Committees.
Examples of Important & Essential Duties (included but not limited to)
Essential Duties : (These duties are a representative sample; position assignments may vary.)

• Supervises temporary, seasonal, contract employees and volunteers to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; and making hiring, termination and disciplinary recommendations.
• Plans, develops organizes, implements, conducts, and monitors city-wide special events, recreation service programs and special projects in recreation while maintaining the pulse of the community's values and needs.
• Develops, implements and oversees the success of department marking plan, utilizing cutting edge marketing strategies, including department website management, e-notification, department social media, outreach and promotional opportunities.
• Prepares and supervises the design, preparation, and distribution of recreation publicity, including promotional materials, program evaluations, correspondence, tracking methods and reports.
• Works closely and coordinates with the citywide communication plan and efforts.
• Serves as a liaison with school districts, community agencies, and municipal organizations;
• Services as a liaison to the Sister City Program and Youth Commission; may serve as staff liaison for other City Council appointed Commissions/Committees.
• Develops and monitors plan to promote trails and open space opportunities.
• Develops and maintains department sponsorship campaign, including policies and procedures for sponsorships; generates sponsorships for special events, including materials, equipment, and prizes for events.
• Prepares concise, accurate written program and project evaluations, correspondence and written reports.
• Prepares and conducts oral presentations at special events, community group meetings, and City Council and/or Commission meetings.
• Develops and administers contracts with external vendors, service providers, and contract employees; maintain close contact with public and private agencies having related responsibilities for event implementation; monitors contract compliance.
• Supervises and coordinates facility reservations; and maintains facility use agreements; schedules and inspects program facilities.
• Participates in departmental meetings; assists in developing and implementing departmental goals, objectives, policies, and procedures.
• Develops and administers assigned special events, marketing and special project budgets; monitors expenditures and prepares related budget reports; develops, researches, and recommends program expenditures.
• Conducts research related to community needs and programs and prepares related reports; conducts needs assessments and community surveys; evaluates programs.
• Maintains and reviews records for assigned program and project areas.
• Supervises personnel to operate and conduct special events.
• Manages multiple and complex budgets and handles larger scope of revenues, deposits and expenditures.
• Prepares staff reports for City Council agendas.
• Performs unique administration of operations such as Registration Software and graphics such as Adobe Acrobat Series and the Department Parks & Recreation Guide Brochure.
• Serves as Department Marketing Administrator, maintaining responsibilities with press releases, city website updates, e-notifications, social media, etc.
• Manages complex projects and programs simultaneously.
• Performs other duties of a similar nature or level.

The Special Events and Projects Supervisor will have knowledge in : recreation program planning, administration, and supervision principles and practices; principles and practices of special event planning; sponsorship development; public relations principles; cutting edge marketing theories, principles, techniques and practices; budgeting principles; first aid methods, practices, and safety precautions; office administration practices; recordkeeping practices and principles; applicable age-appropriate activities, programs, and materials; principles in focused area of expertise.
The Special Events and Projects Supervisor will have skills in : negotiating and monitoring contracts with vendors, event producers and entertainers; monitoring and evaluating employees, volunteers and contract vendors; working independently and following through on assignments with minimal direction; establishing and maintaining cooperative working relationships with community members, City officials, service contractors, employees and volunteers; prioritizing and assigning work; using a computer and related software applications; maintaining records; exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations; overseeing recreation facilities and equipment; planning, developing, scheduling, supervising, and managing events; generating sponsorships and donations; evaluating program, event and project effectiveness; conducting needs assessments; preparing and giving oral presentations; working with and interfacing with a variety of different age groups, interests and cultural backgrounds; preparing and maintaining records and reports; developing and administering budgets; interpreting and explaining policies and procedures; operating a motor vehicle; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Minimum Qualifications
Training and Experience (position requirements at entry):

Bachelor's Degree in Recreation Programming and Leadership, or a related field, and three (3) years of progressive experience in the field of recreation, special event planning and marketing or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above. Public sector experience preferred.

Application Process and Deadline
A completed application with an attached resume is required to be considered.
This recruitment is open continuously until position is filled.
First review of applications will be on Monday, June 8, 2026.

Don't delay, apply today!
**Incomplete application packets are not accepted and will not be reviewed**
The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB Test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
2026 Benefits Summary

Unrepresented General, Management and Professional Employees

Cafeteria Health Plan
The employer's "Flexible Benefit Plan" contribution will make available for each employee a monthly amount equal to the high median of the monthly premiums of all CalPERS health plans available in San Diego County. Under the City's Section 125 Cafeteria Benefits Plan qualified benefits include: health, dental, vision, dependent care flexible spending account (FSA) and healthcare FSA. The remaining balance is available as additional taxable income capped at one-half of the monthly cafeteria contribution

Retirement

The City contracts with the California Public Employees' Retirement System (CalPERS):
Retirement Tier Retirement Formula
Classic2.0% @ 60
New Member2.0% @ 62


457 and 401a Deferred Compensation
The City offers a 457 and/or 401(a) deferred compensation. These accounts are voluntary and employee funded.

Basic Life and Accidental Death & Dismemberment (AD&D) Insurance
The City provides Basic Group Term Life Insurance equal to 1x your basic annual earnings up to a maximum of $150,000. AD&D is up to the amount of your Group Term Life Insurance.
Employees may choose to purchase additional life insurance through the City's Voluntary Optional Life Insurance program.

Short-Term Disability Insurance (STD)
STD benefits are 70% of your weekly earnings up to a maximum of $3,500 per week.

Long-Term Disability Insurance (LTD)
LTD benefits are 66% of monthly earnings up to a maximum of $8,000 per month. San Dieguito Water District employees pay for their LTD premium.

Sick Leave
Unrepresented full-time employees accrue nine (9) hours of sick leave for each calendar month of paid status (4.153 hours per pay period). New employees are granted a beginning balance of (9) hours. Less than full time employees accrue sick leave in an amount prorated by FTE status. Accrued sick leave carries over from year to year.

Parental Leave (Baby Bonding)
Employees who qualify for California Family Rights Act (CFRA) baby bonding will be eligible for twelve (12) weeks of employer paid leave. Available leave is prorated based on FTE status.

Vacation Leave
Employees earn vacation hours based on the following years of service:

Years of Service Annual Accrual
Hire - 5 Years 104 hours
6 - 10 Years 128 hours
11 - 15 Years 152 hours
16+ Years 184 hours


Credit is given to new employees for related continuous prior public service employment at the rate of one year for every two years worked.

In addition to Vacation Leave, all Management employees shall be provided fifty-five (55) annual hours of Administrative Leave.

General Election Leave
Employees shall be provided a half day of paid leave to vote at the employee's polling location or a full day of paid leave to volunteer for the County Registrar of Voters for a General Election.


Holiday Closure
Each year, City Hall is closed from Christmas Eve through New Year's Day.


Holidays
Employees receive thirteen (13) fixed holidays and five (5) floating holidays (45 hours) per fiscal year.


Employee Assistance Program (EAP)
Confidential services are available to employees and household members to assist with personal and professional issues. Five sessions per issue are available each calendar year.


Computer Purchase Program
The City will loan employees who successfully complete the probationary period of employment an interest free loan of up to $3,000.


Tuition Assistance
Eligible employees may receive up to $1,200 in reimbursement per fiscal year for approved coursework tuition, required textbooks and registration.


Social Security and Medicare
The City does not participate in the Social Security program. The City and employees each pay 1.45% to Medicare Insurance.
01


Please describe your experience creating marketing and promotional materials and working closely with your organization's PIO. Please include in your answer your experience working with outside vendors and in-house production.
02


Please describe your experience in event production and event management.
03


Please describe your experience working with community partners. Include details about types of community organizations and what projects or ventures you partnered on and your role.
Required Question