Vice President Finance Accounting

Job Description

The Newcastle Search Group has been retained by Marc Realty, a privately held real estate investment and management firm with a diversified portfolio of commercial office and multi-family residential assets, to identify a Vice President, Accounting & Finance to join their leadership team in downtown Chicago.

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This is a highly visible leadership role reporting directly to the Chief Operating Officer , with full ownership of the accounting and financial reporting functions across a substantial real estate portfolio. The Vice President will lead a broad accounting organization including property accounting, accounts receivable, accounts payable, and oversight of the Controller for the affiliated property management company.

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Key Responsibilities

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Financial Reporting & Close

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• Lead the monthly, quarterly, and annual close process across all property and corporate entities
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• Prepare consolidated and property-level GAAP financial statements
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• Deliver financial reporting packages to ownership, lenders, investors, and JV partners
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• Coordinate year-end close, audit support, and tax workpaper preparation
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Property Accounting Oversight

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• Lead and review property accounting across commercial office and multi-family portfolios
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• Establish standardized close checklists, policies, and procedures
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• Serve as escalation point for complex accounting and technical issues
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Commercial Office & Multi-Family Accounting

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• Oversee CAM reconciliations, straight-line rent, TI allowances, and lease accounting (ASC 842)
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• Review tenant billing, AR aging, security deposits, and deferred rent schedules
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• Oversee residential revenue, concessions, vacancy reporting, and capital improvement accounting
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Accounts Receivable & Accounts Payable

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• Oversee tenant and resident billing, collections, cash applications, and bad debt reserves
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• Approve weekly payment runs and ensure proper coding, authorization, and segregation of duties
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• Manage vendor master file maintenance and annual 1099 filings
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Property Management Company Oversight

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• Review monthly financial statements for the affiliated property management company
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• Oversee management fee revenue recognition, payroll allocation, and overhead distribution
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• Manage intercompany transactions, eliminations, and reconciliations
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Systems & Process Leadership

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• Act as primary administrator and subject matter expert for Sage Intacct (Real Estate platform)
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• Oversee entity setup, chart of accounts, dimensions, reporting, and dashboards
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• Manage integrations with property management platforms, bank feeds, and third-party systems
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• Lead system improvements, automation initiatives, and user training
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Cash, Debt & Lender Compliance

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• Oversee portfolio-wide cash management, bank reconciliations, and cash flow forecasting
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• Prepare lender compliance packages, DSCR calculations, and covenant testing
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• Manage debt schedules, interest accruals, and loan accounting
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Budgeting, Forecasting & Internal Controls

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• Lead the annual budgeting process across all properties and corporate entities
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• Deliver monthly variance analysis and reporting for ownership
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• Design and maintain strong internal controls across the accounting organization
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