Administrative Coordinator

Administrative Coordinator
Coordinate training, manage documentation, handle administrative tasks, and support site operations efficiently.

Job #136555

Manufacturing

Janesville, Wisconsin

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Talascend is currently seeking an Administrative Coordinator for a contract opportunity with our client in Janesville, Wisconsin .


Overview


This role involves coordinating site training activities, managing administrative operations, and supporting various office functions on a part-time basis until April 2027. The position requires maintaining compliance, documenting control, and facilitating communication across departments.


Responsibilities

• Coordinate site training activities, including assigning Workday trainings, tracking compliance requirements, and verifying completion of mandatory regulatory training.
• Facilitate and moderate daily operational meetings, plant meetings, and communication activities to ensure alignment across departments and timely follow-up on action items.
• Maintain documentation control processes by managing document revisions, initiating approval workflows, monitoring overdue documents, and ensuring accurate records within the document control system.
• Administer employee support and administrative programs, including payroll coordination, reimbursement processing, reporting, new hire onboarding, and timekeeping verification.
• Manage site administrative operations by handling invoices, badge access requests, compliance notifications, office supplies, correspondence, and other business support activities.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, office coordination, or related experience.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Effective verbal and written communication skills.
• Ability to manage multiple tasks and maintain confidential information.
• Experience with training coordination, recordkeeping, or onboarding activities preferred.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.


Background Check and Drug Screen may be required.