Real Estate Admin Assistant

Real Estate Admin AssistantDuration: 7 monthsLocation: 3000 Internet Blvd. Suite 570 Frisco, TX 75034This is an Onsite roleSpecific Responsibilities IncludeAssist with internal/external meetings and conference presentation preparation by coordinating calendar invites, distributing meeting materials and follow up notesReport generation, note taking and action item list creation and distribution for all RE meetings including client and Deal Team callsAssist with travel arrangements, conference registration and complete expense reports for SVP, Directors, Managers and Analysts in Real Estate DepartmentLucernex support and maintenance to include site creation, document uploads, milestones, and special report creationMaintain Outlook calendars to reflect SVP of RE, Directors, Managers and Analysts travel, vacation, out of office schedulesCompose correspondence, presentations, Lucernex reports and other documents and reports upon request by SVP of Real EstateUpdate miscellaneous data tracking forms in the respective Word or Excel document on quarterly or annual basisReal Estate Committee (REC) maintenance to include calendar invites and remindersGenerate REC memo with Proforma information for each REC project/Capital ReleaseNotify internal/external partners of REC outcome and maintain library of REC approved deals and associated client approvalsManage company LinkedIn posts to highlight activity and accomplishments of GRREP, projects and clientsCoordinate GRREP registration for trade shows and conferences including booths/exhibitions, shipping of materials and corporate gifts as well as hotel and travel arrangementsServe as real estate communication link between home office and field officesPerform duties associated with hiring including scheduling interviews, arranging travel, and coordinating new hire information with IT and HRGenerate and distribute execution versions of documents using DocuSignAnswer phones as necessaryIn addition, the Executive Admin will be or have:Strict attention to detail while being able to prioritize appropriatelyLearning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the firm, industry and technology.