Electronic Records Analyst

We are currently looking for a Full Time Electronic Records Analyst to join our Electronic Records team located at the Carl Albert Service Center working .

Summary:

Working with a team comprised of individuals from each department, the electronic records analyst will assist the organization with assessment and consultation to manage its electronic records in compliance with the policies, standards and minimum record retention periods.

Responsibilities:
* Develop and maintain working relationships with assigned groups and departments to help identify their records and content process and management needs.
* Responsible for assisting departments in identifying records and ensuring that business process, and procedures are developed, implemented and monitored on a standard platform across the organization.
* Responsible for the communication with the assigned department staff to answer records information management questions and provide guidance.
* Develop and maintain the creation, maintenance and management of on-going electronic records education and communications to ensure organizational awareness and compliance with policies and standards.
* Oversee the implementation of training programs to department staff based upon specific function needs.
* Participates in the evaluation, design and implementation of all record and content processes and management systems.
* Ensures confidentiality and protection of the Chickasaw Nation's electronic and physical records.
* Knowledge of tribal and departmental policies and procedures regarding records management
* Assist in identifying current and new records types that needs to be preserved and/or eligible for temporary retention and subsequently destruction.
* Researches record types using multiple resources to determine the appropriate sources and record retention period.
* Ensures historical, cultural and business vital records have perpetual retention periods supported by both policies and appropriate controls.
* Responsible for communication and training to impacted personnel when the organization's policies, standards, processes, procedures and retention schedules and updated.
* Performs other tasks as assigned

Competencies:
Essential:
* Able to follow instructions, both written and oral
* Able to adhere to all scheduling and attendance requirements
* Ability to maintain a high level of confidentiality in all matters
* Resolves conflicts among personnel, projects and schedules
* Honesty, truthfulness, reliability, accountability
* Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
* Basic project management skills, including communication, scope, and schedules
* Knowledge of computer systems characteristics, features, and integration capabilities
* Organizational and time-management abilities
* Ability to train individuals or small groups on specific tasks or procedures and engage with different learning styles
* Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
* Writes effective communications with team, departments, guests and management

Skills:
Essential:
* Advanced computer skills
* Excellent Microsoft Office skills

Experience:
Essential:
* 3 years directly related experience

Education:
Essential:
* High School, GED or Equivalent
* Bachelors Degree in directly related field

Credentials:
Essential:
* Standard Driver's License

Working Conditions:
Essential:
* Works in an office setting
* Fast-paced environment
* Sitting up to 75% of shift

Training
*It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.

Mission, Vision & Core Values

Mission:
*To enhance the overall quality of life of the Chickasaw people.

Vision:
*To be a nation of successful and united people with a strong cultural identity.

Core Values:
*The Chickasaw People
*Cultural Identity
*Servant Leadership
*Selflessness
*Can Do Attitude
*Perseverance
*Stewardship
*Trust and Respect
*Loyalty
*Honesty and Integrity
*Teamwork