Manager - Buyer and Procurement Operations

Job Description

Job Description

Step into a high-impact corporate role with Crescent Hotels & Resorts, where innovation meets operational excellence across a dynamic portfolio of premier properties. As the OSE Buyer & Procurement Operations Manager, you’ll be at the center of driving strategic purchasing initiatives that directly influence hotel performance, brand standards, and guest experience. This role blends hands-on sourcing with data-driven decision making—owning vendor partnerships, negotiating cost efficiencies, and delivering procurement insights that shape both day-to-day operations and large-scale hotel openings and renovations.

At Crescent, you’re not just filling orders—you’re building systems, strengthening supplier networks, and contributing to the successful launch and evolution of hotels nationwide.

At Crescent Hotels & Resorts, we are a team of hospitality professionals that are deeply connected to & proud of the exceptional experiences we provide for our guests. More than that, we know our Associates are the shining stars of what we do!

We understand what it takes to be a part of something great. We will encourage you to bring your true self to work every day, we will celebrate you and we will cheer you on as you shine bright in your career journey. Whether it be our health & wellness programs, best in class learning and development or our travel discounts that ‘feed your inner explorer’, we work hard to create and deliver on what YOU need. We are ready for you to start your journey with us where You Belong. We Care. Shine Bright.

We are committed to providing you with :

• Highly competitive salary
• An exceptional benefit plan for eligible associates & your family members
• 401K matching program for eligible associates
• Flexible scheduling to allow you to focus on what is important to you
• Discounts with our Crescent managed properties in North America for you & your family members

The OSE Buyer & Procurement Operations Manager is responsible for sourcing, purchasing, and managing Operating
Supplies & Equipment (OSE) across hotel operations and project openings. This role serves as the primary OSE buyer
while also providing procurement analytics, financial coordination, and process support to ensure accurate, compliant, and
cost-effective purchasing. The position additionally provides project-based support for FF&E purchasing and close-out
documentation during hotel openings, renovations, or capital improvement projects. OSE procurement is the core focus of the
role; FF&E support is episodic and coordinated in partnership with project managers and designers.

This role is considered hybrid with a schedule of both remote work and in-office work in Fairfax, Virginia.

RESPONSBILITIES
• Oversee sourcing, evaluation, and negotiation of vendors for all OSE categories across hotel departments
• Issue and review purchase orders, confirm pricing, track deliveries, and resolve discrepancies
• Ensure OSE selections meet brand standards, quality requirements, durability ratings, ADA considerations, and
applicable fire and safety classifications
• Manage approved vendor lists and support vendor performance reviews
• Direct OSE purchasing to support hotel operations, openings, and renovation schedules
• Champion sustainability and environmental initiatives where applicable
• Analyze purchasing data to identify spend trends, cost-saving opportunities, and supplier performance
• Develop spend reports and basic dashboards to support procurement and project decisions
• Develop KPIs such as lead times, cost variances, order accuracy, and vendor compliance
• Prepare procurement summaries and ad-hoc analyses for leadership and project teams
• Process vendor invoices and ensure accurate PO matching, pricing, and quantity verification
• Collaborate with Finance to resolve discrepancies, credits, and payment issues
• Supervise vendor onboarding by collecting required documentation (W-9s, COIs, ACH forms)
• Maintain audit-ready procurement and financial documentation
• Provide purchasing data, accruals, and spend summaries for month-end or project close-out
• Support FF&E purchasing activities during hotel openings, renovations, or capital projects, as assigned
• Track shipments, coordinate deliveries, and verify receipt in collaboration with project teams
• Assist with submittal coordination, finish samples, shop drawings, and product data for approval workflows
• Support freight claims and damage resolution with vendors and carriers
• Maintain organized project purchasing documentation, quotes, and correspondence

QUALIFICATION STANDARDS
• Bachelor’s degree in Supply Chain, Business, Finance, Hospitality Management, or related field
• 2–5 years of procurement or purchasing experience, preferably in hospitality or multi-site operations
• Strong analytical skills with advanced Excel proficiency (pivot tables, formulas, reporting)
• Experience with procurement, ERP, or purchasing systems
• Familiarity with invoice processing and basic accounting workflows
• Strong vendor management, negotiation, and organizational skills
• Ability to manage multiple priorities in a fast-paced, hybrid work environment
• Knowledge of hotel brand standards, OSE specifications, and FF&E categories strongly preferred
• Experience supporting hotel openings, renovations, or capital improvement projects strongly preferred