Legal Secretary

Job Description

Job Description

We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment.

Responsibilities:

• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.

• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.

• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.

• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.

• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.

• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.

• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.

• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.

• At least 3 years of recent experience in a legal secretary role within a law firm or comparable legal environment.

• Practical knowledge of civil litigation procedures and documentation, including pleadings, motion practice, discovery, and court-related correspondence.

• Demonstrated ability to handle both e-filing and conventional filing processes in state and federal courts.

• Proficiency with Microsoft Office 365 and strong working ability with PDF creation and editing tools.

• Experience using a document management platform such as iManage/FileSite or a similar system.

• Excellent organizational, interpersonal, and time-management skills, with the ability to support multiple professionals effectively.

• Capacity to adjust quickly to different practice styles, priorities, and deadlines while maintaining a high level of accuracy and professionalism.

• Familiarity with workflow software such as FormsWorkflow or a comparable program is preferred.