Documentation Specialist

Job Description

Job Description

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.You will receive a comprehensive benefits package that includes:Health insuranceDental insuranceVision insurancePet insuranceAnnual membership to Costco or Sam's401K...and much, much more!Job Description: The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and requesting prior service records from the National Personnel Records Center. During peak processing periods, the volume of work may require shift work into the evening or weekends.Duties and Responsibilities:Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 imagesRemoving staplesPhotocopying documents, adjusting settings to ensure legible copiesRepairing documents to allow proper scanningAnalyzing contents and making decision on whether documents are appropriate for official recordDetermining the difference between Administrative, Performance, Legal or Policy documentsIdentify and marking duplicate copies of documentsRe-stapling documentsFastening documents in foldersRe-filing documents and/or foldersRequirements:Two (2) years records management experienceOne (1) year data entry experienceHigh School DiplomaAdvanced knowledge of Microsoft Office programsStrong customer service skillsSpecialized Requirements:Detailed knowledge of duties and responsibilities related to federal human resource, service records from the National Archives, and other agencies.Management and oversight of records management, assessments, analysis, and inventory experience.Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.