Operations Assistant

Job Description

Job Description

Examinetics is looking for a detail-oriented and motivated individual to join our growing team as an Operations Assistant! This position will be an in office role at our corporate office in Overland Park, KS. This individual will be responsible for providing comprehensive administrative and operational support to the Regional Operations Managers and VP of Operations.

When you join our team, you will help our clients keep their employees healthy and safe. Come join our rapidly growing company and work with the best!

Why you will love working at Examinetics

• Competitive Hourly Rate
• Medical, Vision, and Dental Insurance
• 401K Employer matching
• 3 weeks Paid Time Off
• Annual Company Bonus

Primary Responsibilities:

• Prepare reports, meeting materials, and internal communications on behalf of Operations leadership.
• Draft and distribute field-wide communications and weekly updates.
• Support daily and weekly Operations meetings (e.g., Daily Stand-Up, Resource Planning, Weekend Check-In).
• Maintain and update operational spreadsheets such as unit parking logs, phone rosters, new hire models, and active employee rosters.
• Manage and update the Kudos Board, including survey tracking and monthly recognition communications.
• Assist ROMs with project tracking (e.g., UPCs, 03 Device Disinfectors, shut-off switches, TPMS, and unit parking sheet maintenance).
• Conduct regular ADP timecard audits to ensure daily activity logging by technicians.
• Monitor attendance and maintain detailed records of absences.
• Act as a central point of coordination for field communications and updates.
• Maintain open, timely communication across teams to ensure alignment and responsiveness.
• Monitor completion of quarterly training and compliance courses; issue reminders and follow up on outstanding items.
• Compile and maintain monthly survey results and other compliance documentation.
• Support ongoing process improvement and project documentation as assigned.

Qualifications:

• High School Diploma or Equivalent required.
• 2+ years of work experience in an administrative role.
• Strong organizational, multitasking, and detail-oriented skills.
• Excellent verbal and written communication skills.
• Experience sorting and filtering data in Excel.

About Examinetics

Examinetics is the nation’s leading provider of occupational health solutions through onsite, near site, and technology platforms. Our comprehensive suite of occupational health services across the employee health lifecycle delivers strategic value to more than 3,500 clients in over 20,000 locations annually. Leading companies partner with Examinetics to achieve regulatory compliance, minimize productivity loss, and acquire vital data required for optimal health outcomes.

Non-Discrimination:

Examinetics is proud to be an equal employment opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.