Office Assistant

Description

We're a personal injury law firm handling around 200 active cases with a small, tight team nationwide. We don't advertise; we have no billboards. Every case comes from a referral, which means the work that keeps the office running has to be done right the first time.

We're looking for a spanish/english bilingual Legal Administrative Assistant to own the day-to-day administrative operation of the office. This is not a phone-answering job. You'll be the person who makes sure mail goes out, checks get logged, files stay clean, and nothing sits on someone's desk for three days. If you like a clear system and hate loose ends and meaningless work, you'll love it here.

What we offer

• $40,000 - $50,000/year based on experience
• Paid time off and paid holidays
• A small team where your work is visible and your suggestions actually get implemented
• Real growth path. This role can develop into case management for the right person

Responsibilities

What you'll do
• Process all incoming mail - open, date-stamp, scan, log, and route to the right case file and team member the same day it arrives
• Prepare and send outgoing mail, FedEx, and certified mailings; maintain proof-of-mailing records
• Log and process incoming settlement checks, medical records invoices, and other payments; prepare deposits and maintain the receipts log
• Prepare client disbursement statements for attorney review and signature
• Maintain electronic case files in our case management system that is accurate, current, and named consistently
• Open new files and close out resolved ones, including final file assembly and closing letters
• Manage office supplies, vendors, and general office upkeep
• Answer and route phone calls; greet the occasional in-office client
• Calendar deadlines, appointments, and follow-up tasks

Qualifications

$49