Accounting Administrator

Job Description

Job Description

We are looking for an Accounting Administrator to join a busy team in Clearwater, Florida. This position supports core accounting operations with a strong focus on customer payment activity, documentation management, and issue resolution tied to invoicing. The role is well suited for someone who is highly organized, detail-oriented, and comfortable working across accounts receivable, project teams, and administrative accounting tasks.

Responsibilities:

• Manage lien waiver documentation and Notice to Owner filings for active jobs, ensuring records are completed accurately and on time.

• Apply customer payments received by check, wire, and other methods to the appropriate accounts within the general ledger system.

• Process customer credit card transactions and maintain accurate payment records in the accounting platform.

• Investigate billing concerns by reviewing invoice details, confirming charges, and coordinating with customers to address discrepancies.

• Partner with project managers to resolve project-related invoicing issues, including incorrect quantities, materials, or charges.

• Determine whether customer accounts require credits or corrected billing and complete the necessary follow-up actions.

• Support ongoing accounting operations through cross-training in billing, invoicing, and accounts payable functions as business needs evolve.

• Contribute to the maintenance and improvement of accounts payable and accounts receivable procedures and related documentation.

• At least 3 years of experience in an accounting support, accounting clerk, or similar finance-related role.
• Practical knowledge of accounts payable and accounts receivable processes.
• Experience with invoice review, payment posting, and high-volume data entry.
• Ability to handle lien waivers and Notice to Owner documentation with strong attention to detail.
• Proficiency in resolving billing discrepancies and communicating effectively with customers and internal teams.
• Comfortable using accounting or ERP systems to record transactions and maintain accurate financial information.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.