Administrative Assistant

Administrative Assistant

The Department of Plant Pathology and Environmental Microbiology is seeking an Administrative Assistant. The successful candidate will be responsible for the following:

• Assist Administrative Coordinator in managing budgets for general funds (start up, RIF, gift funds), research grants, contracts, and endowments for the department. Assist with various grant management functions in collaboration with the administrative coordinator and college research team including budget revisions, no-cost extensions, etc., as needed.
• Monitor budgets, track financial transactions and assist with reports and audits for the department head, administrative manager and faculty as needed.
• Administrative and operational support for faculty. Investigate and manage transactions upon request from faculty. Support faculty in submitting and managing tickets.
• Assist with initiating financial transactions.
• Administrative support: organization of seminar activities and faculty candidate visits; main contact for speaker arrangements; support facilities and onboarding tasks.

Required Qualifications:

• The successful candidate must possess exemplary organizational, interpersonal, communication, and writing skills.
• Meticulous attention to detail and ability to manage multiple tasks efficiently and accurately are essential.
• The candidate must be able to work independently as well as be part of the team.

Minimum Education, Work Experience & Required Certifications

If filled as Administrative Assistant - Senior Support, this position requires:

• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

If filled as Administrative Assistant - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Required Certifications: None

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.