Finance and Office Coordinator

Job Description

Job Description

This role is primarily focused on financial management (approximately 75%) with additional administrative, human resources, and customer-facing responsibilities (25%). The ideal candidate is organized, proactive, and comfortable working in a fast-paced small business environment.

Key Responsibilities

Financial Duties (75%)

• Manage day-to-day accounting operations using QuickBooks
• Oversee accounts receivable and accounts payable, including invoicing, collections, and vendor payments
• Prepare and maintain cash flow forecasts to support business planning
• Submit, track, and analyze payroll reports, ensuring accuracy and alignment with budgets
• Generate and review job costing reports to monitor project profitability
• Monitor and report on office vs. field labor hours
• Assist with budgeting and financial reporting as needed
• Maintain accurate financial records and ensure compliance with company policies

Administrative & Office Duties (25%)

• Greet customers and visitors in a professional and friendly manner
• Answer and direct phone calls
• Provide administrative support to the team
• Assist with scheduling, filing, and office organization
• Support coordination between office staff, Project Manager, and Project
• Coordinator
• Experience writing SOPs
• Human resources and onboarding of new hires
• Some marketing and advertising are helpful
• Ensure compliance with the SOM and Federal Government.

Qualifications

• Experience with QuickBooks Online (required)
• Intuit Bookkeeping Certification (required)
• Intuit QuickBooks Certification Level 1 (required)
• Strong understanding of accounts receivable, accounts payable, and basic accounting principles
• Experience with cash flow management and job costing preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Proficiency with the use of Google Workspace (Drive, Gemini, Doc, Sheets)
• Excellent organizational and time management skills
• Strong communication, critical thinking skills, and customer service skills
• Ability to multitask and adapt in a small business environment

Preferred Experience, but not required

• Previous experience in the construction or home improvement industry

Work Environment

• Primarily office-based role with occasional interaction with field staff
• Collaborative, small-team environment

\nCompany Description

We are a family-owned company built on quality craftsmanship, small-town values, and a
safe, drug-free workplace. Our unique ability to personalize the customer experience means
we are just as comfortable handling small dirt jobs as we are executing large, upscale
projects. We bring this dependable, family-minded work ethic to every job, proudly serving
families, individuals, and businesses alike.

Our primary business focus is on residential and commercial remodeling, additions, decks, porches, windows, doors, as well as bathrooms and kitchens.

We serve the following counties: Newaygo, Muskegon, Lake, Mecosta, Kent, Mason, and Osceola.

Company Description

We are a family-owned company built on quality craftsmanship, small-town values, and a\nsafe, drug-free workplace. Our unique ability to personalize the customer experience means\nwe are just as comfortable handling small dirt jobs as we are executing large, upscale\nprojects. We bring this dependable, family-minded work ethic to every job, proudly serving\nfamilies, individuals, and businesses alike.\n\nOur primary business focus is on residential and commercial remodeling, additions, decks, porches, windows, doors, as well as bathrooms and kitchens.\n\nWe serve the following counties: Newaygo, Muskegon, Lake, Mecosta, Kent, Mason, and Osceola.