Office & Project Coordinator

Office & Project Coordinator

Oxford, MS | Full-Time

Have you got what it takes to succeed The following information should be read carefully by all candidates.

AnderCorp is seeking a highly organized, tech-savvy Office & Project Coordinator to serve as the operational backbone of our Oxford office and Federal Division.

This is not a traditional administrative role. We are looking for someone who thrives on creating order, improving processes, managing critical information, and supporting teams that deliver complex federal construction projects. You'll work at the intersection of operations, contracts, document management, reporting, proposals, and project delivery, giving you exposure to nearly every aspect of our growing Federal Division.

If you're highly organized, naturally curious, comfortable with technology, and enjoy building systems that help teams succeed, we'd love to hear from you.

What You'll Do

Contract & Compliance Administration

• Manage contract workflows from award through closeout
• Maintain contract and subcontract registers
• Coordinate subcontracts, purchase orders, change orders, bonds, insurance certificates, and lien waivers
• Maintain company registrations and certifications, including , PIEE, SPRS, and agency portals
• Support compliance tracking, reporting, and recordkeeping requirements

Document Management & Microsoft 365 GCC

• Serve as the division's document control lead within Microsoft 365 GCC
• Manage SharePoint site structure, permissions, version control, and retention processes
• Maintain file organization standards and document control procedures
• Coordinate security and compliance requirements related to CUI and government cloud environments
• Develop templates, forms, and workflow automations that improve efficiency

Reporting & Data Management

• Build and maintain recurring dashboards and reports for leadership
• Track pursuit pipelines, recruiting metrics, contract status, and project deliverables
• Ensure data accuracy across departmental trackers and systems
• Prepare meeting materials, action logs, and follow-up reporting

Proposal & Pursuit Support

• Monitor federal procurement portals and solicitation updates
• Maintain company proposal resources, resumes, project profiles, and past-performance materials
• Support proposal production, compliance reviews, formatting, and final submissions
• Coordinate schedules, reviews, and deadlines with proposal and pursuit teams

Design & Project Management Support

• Maintain design deliverable logs, RFI logs, and comment-resolution trackers
• Coordinate design review meetings and distribute project documentation
• Manage transmittals between consultants, trade partners, owners, and government reviewers
• Assist with permitting and agency coordination efforts

Oxford Office Operations

• Serve as the primary operational contact for the Oxford office
• Coordinate vendors, supplies, equipment, and facility needs
• Support onboarding and orientation activities
• Coordinate travel, meetings, and team events
• Act as a liaison with HR, Accounting, IT, and Marketing teams

What We're Looking For

Required Qualifications

2-5 years of experience in project coordination, contract administration, business operations, document control, or a related field

Bachelor's degree preferred (equivalent experience considered)

Advanced Microsoft 365 skills, including:

• SharePoint
• Teams
• Outlook
• Word
• Excel

Strong Excel reporting and tracking capabilities, including pivot tables and data organization

Exceptional organizational and multitasking skills

Strong written and verbal communication skills

Proven ability to learn new technology and improve processes

U.S. Citizenship

Preferred Qualifications

• Construction, architecture, engineering, or government contracting experience
• Familiarity with federal procurement systems such as and PIEE
• Experience administering SharePoint environments, particularly within GCC or GCC High
• Procore, Bluebeam, or other construction management platform experience
• Adobe InDesign or proposal production experience
• Interest in future leadership opportunities

Why Join AnderCorp?

At AnderCorp, you'll gain firsthand exposure to federal construction pursuits, project delivery, and operational leadership while helping build systems that support mission-critical projects across the country. xhyhwjd

Benefits Include:

Competitive salary based on experience

Company Paid Medical, dental, and vision insurance

401(k) with employer match

Paid time off and company holidays

Training and certification reimbursement

Apply Today

If you're looking for an opportunity where organization, technology, and continuous improvement drive real impact, we encourage you to apply and become part of AnderCorp's growing Federal Division!

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