Accounts Receivable Clerk

Accounts Receivable Clerk

The Accounts Receivable Clerk is primarily responsible for reconciliation and billing of assigned vendors, subcontractors, etc.

Essential Key Duties and Responsibilities

Billing:

• Maintain files of all daily plant tickets and production reports.
• Maintain asphalt daily production spreadsheets for all plants.
• Asphalt & Emulsion plant billing daily.
• All credit and rebills for plant billings.
• Print and mail & email (if required) all customer invoices and statements.
• Print and distribute internal job invoices to appropriate divisions.
• Set up ship to numbers for customers and send to plant foremen.
• Input pricing monthly and maintains pricing lists and purchase orders.
• File invoices in customer folder.
• Send out and file all Notice of Subcontract letters.
• Prepare any manual invoices (AC billings, plant fees, non-inventory items, etc.)

Contract Billing:

• Prepare, distribute and file all contract billings as received.
• Prepare all AIA and lien waivers as needed for the contract billings.

General:

• Handle customer phone calls, requests for tickets.
• Any special projects assigned.

Authorities:

• The Accounts Receivable Clerk will have full authority to perform their duties; however, they must consult with the Division Controller/Accounting Supervisor for the following matters:
• When things vary from the normal processes
• When any problems occur
• Any threat of litigation or situations which may lead to litigation
• Any matter which may affect the interest of the Company
• Non-compliance with reporting requirements to regulatory authorities

Skills/Attributes/Knowledge:

• Must be able to understand work directions and communicate effectively with Managers and fellow employees.
• Proficient computer skills, including advanced knowledge of Microsoft Excel is required.
• Knowledge of journal entries a plus
• Ability to analyze information
• Ability to handle large volumes of work
• Understands deadlines

Qualification Requirements:

1. To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
2. Education and Experience. This position can be an entry-level job.
3. A high school diploma or general education degree (GED) is required.
4. Experience with SAP software is preferred, but not required
5. 2+ years accounting experience is preferred, but not required

Physical Demands:

• Frequent ability to sit for prolonged periods of time;
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment:

• Work is performed predominately indoors.

Company Benefits:

• Medical & Vision Insurance
• Dental Insurance
• Basic Life and AD&D Insurance
• Short Term Disability
• Voluntary Term Life
• Long Term Disability
• Sick Leave
• Paid Vacation & Holiday Pay
• 401(k) Plan
• Additional Benefits including wellness coaching, etc.

We promote a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.