Executive Legal Assistant

Compensation: Competitive and commensurate with experience Flourish Law Group is a boutique, women-owned estate planning, probate, and tax law firm dedicated to helping individuals, families, and business owners protect what matters most. We pride ourselves on delivering an exceptional client experience through compassion, professionalism, and attention to detail. We are seeking a highly organized, proactive, and service-oriented Legal & Executive Assistant to support our attorneys, paralegals, existing admin team and growing practice. This hybrid position requires both remote work and regular in-person availability in the Fort Lauderdale area. The ideal candidate is dependable, professional, tech-savvy, and enjoys creating order, anticipating needs, and delivering exceptional service. This role combines legal support, executive assistance, and office administration in a collaborative, fast-paced environment. Responsibilities Legal Support Prepare, scan, organize, and maintain legal documents and client files Assemble estate planning binders, execution packages, and client deliverables Assist with drafting routine correspondence, engagement letters, and legal documents using firm templates and WealthCounsel Coordinate document execution, notarization, and post-signing follow-up Serve as a witness for estate planning document signings Maintain accurate client files and document management systems Executive & Administrative Support Manage attorney calendars, scheduling, and client appointments Monitor and organize attorney email inboxes and communications Assist with client intake and workflow management through Lawcus and other firm technology platforms Coordinate client follow-up and ensure timely communication Prepare meeting materials and assist with attorney presentations and special projects Run local errands, including FedEx/mail drop-offs, bank deposits, and office-related tasks Maintain organization of physical and digital files Assist with office operations and administrative projects as needed Client Experience Serve as a welcoming first point of contact for clients and referral partners Help create a warm, polished, and professional client experience from intake through document signing Prepare conference rooms and materials for client meetings Ensure clients receive prompt, courteous, and thoughtful communication Qualifications Prior experience as a legal assistant, executive assistant, or administrative professional (law firm experience preferred) Exceptional organizational skills with meticulous attention to detail Excellent written and verbal communication skills Strong time management skills with the ability to prioritize multiple projects and deadlines Professional demeanor with the ability to handle confidential information with discretion Tech-savvy with the ability to quickly learn new software and technology platforms Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, scanners, and general office technology Experience with WealthCounsel and Lawcus is strongly preferred Ability to work independently while collaborating effectively with a team Reliable transportation and the ability to travel locally within the Fort Lauderdale area Self-starter who takes initiative, anticipates needs, and enjoys solving problems Positive attitude, strong work ethic, and commitment to delivering an exceptional client experience Florida Notary Public commission is a plus (or willingness to obtain one after hire) Bilingual (English/Spanish) is a plus What We Offer Hybrid work environment with a balance of remote and in-person work Flexible but professional culture Opportunity for growth within a modern, client-focused law firm A collaborative, supportive team that values initiative and innovation Meaningful work helping clients protect their families, businesses, and legacies Competitive compensation based on experience To Apply Please submit to View email address on click.appcast.io: Your resume A brief cover letter or introduction telling us about yourself, your relevant experience, and why you believe you would be a great fit for Flourish Law Group We are looking for someone who is organized, dependable, compassionate, and genuinely enjoys helping others. If you take pride in providing exceptional service, thrive in a collaborative environment, and are excited to grow with a modern estate planning and probate law firm, we would love to hear from you. #J-18808-Ljbffr Flourish Law Group