Executive Secretary

Job Summary The Office of General Counsel is looking to hire a part‑time employee to cover the front desk during business hours. Employees will primarily answer phones, greet and direct clients as they come into the office, and provide other administrative support to the office. Student employees are allowed to work on homework during down times. Responsibilities Provides administrative support to supervisor or department. Prepares correspondence, including composing routine letters and memos. Schedules appointments and maintains supervisor or department calendar. Makes arrangements for meetings and conferences. Establishes and maintains confidential files. Orders and maintains supplies for department. Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail. Minimum Qualifications High school diploma or equivalency (one year of education can be substituted for two years of related work experience). Four years full‑time secretarial experience or equivalency. Proficiency with word processing and spreadsheet software. Demonstrated human relation and effective communication skills. Knowledge of business writing preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Ability to work 3–4 hour shifts each day of the week. Student employees are allowed to work on homework during down times. #J-18808-Ljbffr