Purchasing Coordinator

Purchasing Coordinator

We are seeking a full-time Purchasing Coordinator with 3-5 years in experience in purchasing. The Purchasing Coordinator (PC) is a central figure in the purchasing process throughout the firm. PCs will be experienced handling a variety of tasks including purchasing, procurement, expediting, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse. PCs will meet with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PCs should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others. Required Traits Initiative and ownership of tasks Ability to "jump-in" and eager to learn and provide support to staff Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary

Responsibilities: We'll count on you The Purchasing Coordinator will purchase all approved specified furniture, materials, and labor (sub-contractors). The PC will manage the ordering process: order product, manage follow up /tracking & updating Studio Designer. The PC will adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer. Additionally, the Purchase Coordinators will assist with managing and/or collecting information on damages, claims with vendors, and repairs. It will be crucial for the PC to maintain relationships with vendors/manufacturers. The Purchasing Coordinator will also check in deliveries to our office. Scheduling: The Purchasing Coordinator will manage the delivery and installation schedule with designer. This will be done by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.

Required Credentials Bachelor's degree 3-5 years experience in purchasing Proficient in Microsoft Suite Experience in Interior Design a plus Experience working with Studio Designer a plus Required Skills Excellent written and verbal communication Developed organizational skills Understanding of the purchasing process Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up Proven ability to coordinate many items into a concise delivery schedule

Benefits What We Offer & Benefits PTO and paid holidays Medical, dental, and vision coverage (75% company-paid) 401(k) plan Pre-tax commuter benefits Summer Fridays Team-building events and a strong company culture Office Hours Monday-Thursday 9:00 AM – 6:00 PM Friday: 9:00 AM – 4:00 PM