Fleet Specialist

Admin

Fargo, ND, US

Do you thrive on problem-solving, organization, and keeping equipment running at peak performance? Butler Machinery is looking for a Fleet Specialist to support and optimize our fleet operations by ensuring vehicles are safe, compliant, and cost-efficient. This role plays a critical part in supporting our transportation team, maintaining regulatory compliance, and maximizing fleet performance across our organization.

What You’ll Do

As the Fleet Specialist, you’ll manage and support fleet operations to ensure reliability, compliance, and efficiency. Key responsibilities include:

• Overseeing procurement and commissioning of fleet vehicles, working closely with vendors and partners

• Managing vendor relationships for vehicles, aftermarket equipment, and fleet-related services

• Serving as a subject matter expert on DOT regulations and fleet compliance requirements

• Supporting operations by troubleshooting fleet, regulatory, and vehicle-related issues

• Managing DOT credentials, driver qualifications, and fuel card distribution

• Preparing and submitting regulatory filings including IFTA and IRP reports

• Coordinating vehicle titling, licensing, and renewals across multiple states

• Managing fleet disposal processes, including documentation and vendor coordination

• Overseeing GPS/telematics systems, including reporting, utilization tracking, and alerts

• Monitoring fleet performance and identifying opportunities for cost savings and efficiency improvements

What We’re Looking For:

Required Qualifications

• Valid driver’s license and ability to meet company insurability requirements

• Strong knowledge of DOT rules and regulations

• Excellent problem-solving, organization, and communication skills

• Ability to work independently and manage multiple priorities

• Proficiency with computer systems, including telematics platforms and Microsoft Office

Preferred Qualifications

• Bachelor’s degree in a business-related field or equivalent experience

• 4+ years of fleet management or related experience

• Experience with vehicle procurement, telematics, and compliance reporting (IFTA, IRP, DQ files)

• Knowledge of vehicle specifications, truck design, and fleet systems

As a family business for three generations, we currently employ over 900 associates in 20 locations throughout North Dakota, South Dakota, Montana, and Nebraska. We are looking for self-motivated, forward-thinking individuals to join us in our continued success. If you desire to start your career with our team, here are some things we offer within our full benefits package:

• 10% Annual Retirement Employer Contribution, with an Additional 5% Discretionary Employer Contribution

• Health Insurance – 3 plan options

• Health Savings Account – Employer contribution up to $1,300/year

• Dependent Care Flex Spending Account

• Dental Insurance – 2 plan options

• Vision Insurance

• Basic Life/AD&D and Supplemental Life Insurance

• Employer-paid Short-Term Disability Coverage – 60% of base pay/salary

• Long-Term Disability Coverage

• Maternity / Paternity Benefits

• Holidays

• Paid Time Off (PTO)

• 401(K) Plan

• Employee Assistance Program (EAP) – including Health Coaching

• SmartDollar – employer-paid financial planning program

• Legal Shield/ID Shield products

• Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization

EOE/Vet/Disability

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