Procurement Specialist

Procurement Specialist

The Procurement Specialist is responsible for the timely and cost-effective analysis of material, supply, equipment, and services as requested by the clinical and non-clinical departments required for patient care. These job duties are to be in accordance with and in support of the mission, vision, and values of NCH and the Supply Chain department.

Other duties may be assigned.

· Proactively enables a smooth and uninterrupted flow of stock and non-stock supplies. Manages back orders and other interruptions of service and supplies. Maintains accurate audit trails and detailed records of transactions.

· Initiates and participates in the implementation of cost savings programs. Ensures product standardization on all commonly used items.

· Provides a resource for standardization of products and requests for new products by obtaining comparative detailed quotes and creating spreadsheets for analysis.

· Demonstrates strong analytical skills of both written and numerical data. Demonstrates sound decision-making skills by analyzing competitive quotes for capital equipment requisitions including Resource Allocation Committee (RAC) purchases.

· Works closely with Value Analysis representative on product acquisition.

· Partners with accounts payable staff to monitor and resolve invoice discrepancies.

· Provides courteous and timely phone and email coverage. Expedites solutions involving critical equipment, repairs, and service, of damaged items and equipment by monitoring order status.

· Demonstrates strong negotiating skills by obtaining the best vendor, service, and pricing and terms for all products and equipment.

· Collaborates with Contract Team on appropriate updates to vendor and item file information, including vendor price change notices.

· Proactively monitors and challenges all GPO and other contracted items as well as all non-contracted items to take maximum advantage of rebates, tier levels, and incentives.

· Maintains confidentiality with respect to NCH pricing.

· Responsible for driving and delivering competitive advantages and cost savings/avoidance for NCH Healthcare Systems.

· Preparation and issuance of purchase orders and revisions. Analyzes order acknowledgements and resolve discrepancies.

· Minimum of Bachelors Degree OR Associates Degree with 1 year of procurement experience OR High School/GED with 4 years of procurement experience required.

· Strong written communication skills, exhibiting clarity and resolution.

· Consistent and persistent follow-through with respect to information gathering and issue resolution.

· Exhibit excellent interpersonal communication and customer service skills.

· Ability to handle multiple tasks effectively and efficiently.

· Strong ability to effectively and promptly problem solves.

· Intermediate computer knowledge: Microsoft Word, Excel, Outlook, and Windows