Accounts Payable Specialist

Auditor - Professional

Under general supervision, serve as the lead accounts payable employee for Johnson County. Maintain supplier records and, with other staff, participate in processing the County's weekly payables process, ensuring accurate and timely payment of suppliers and employees by check and EFT. Prepare and submit required remittances, forms, and electronic filings for withheld federal and state taxes, when applicable. Perform complex calculations and reconciliations. Maintain confidentiality of records. Provide leadership, training, and direction to other accounts payable staff.

Knowledge of:

• Principles of accounting, bookkeeping, and accounts payable processing
• Basic office practices
• English language to include grammar, spelling, sentence structure, vocabulary, punctuation and proofreading skills
• Applicable federal, state, and local legislation and regulations

Ability to:

• Learn, apply, articulate and assist management in crafting departmental policies and procedures
• Perform duties and represent Johnson County in a professional, responsible, and trustworthy manner
• Interact effectively with persons from widely divergent backgrounds, interests, and points of view
• Perform duties with a high degree of speed with an emphasis on accuracy
• Be detail oriented when working with documents and information
• Provide customer service that is courteous and responsive
• Maintain confidentiality and security of information as appropriate
• Establish and maintain effective working relationships with appointed and elected officials, other employees, and members of the public
• Use computers and technology proficiently for the purposes of communication, data entry, analysis, document creation, presentations, email, and internet research
• Operate office equipment such as calculators, postage machines, photocopiers, scanners, printers, and multi-line telephones
• Handle low to high levels of stress, meet deadlines, and solve problems appropriate to the position
• Organize and prioritize multiple responsibilities
• Organize and present factual information and ideas clearly and concisely in oral and written form
• Follow oral and written instructions
• Have clarity of speech and hearing which permits effective communication
• Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials in hardcopy and electronic form
• Have sufficient manual dexterity to make handwritten notations, and which permits moderate to heavy use of a keyboard and mouse
• Have sufficient personal mobility to complete duties at various worksites
• Stand, sit, walk, bend, twist, climb, stoop, kneel, crouch, squat and reach
• Occasionally lift, carry, and/or move up to 35 pounds
• Work flexible schedule and overtime as required

Minimum Education and Experience:

Associate's degree with coursework in accounting or finance AND four (4) years of accounts payable experience OR any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities. Experience with a web-based ERP system preferred. Experience with 1099 tax filings, NACHA standards and electronic payment of payables preferred.

Special requirements: Must pass background check. Valid driver's license, proof of insurance, and insurable under county liability coverage. May also require use of private vehicle, or equivalent transportation, for official business.

Specific Duties: To be performed satisfactorily with or without reasonable accommodation

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Inspect payables, expense reports, pre-authorizations, and supporting documentation submitted by County departments and employees, verify accuracy and compliance with County policies, and contact departments and employees to resolve issues and verify questionable information.
• Use financial system to maintain supplier records, enter and process payables and produce accounts payable checks and reports according to established weekly deadlines.
• Communicate with suppliers regarding electronic payment information and maintenance and verification of that information in financial system, according to NACHA standards.
• Manage and serve as a reference point for recurring supplier invoices.
• Respond to inquiries about payables, payments, tax forms, and other accounts payable inquiries.
• Prepare annual 1099 forms in accordance with federal requirements.
• Maintain County records of supplier backup withholding orders remitted by applicable authorities.
• Prepare and submit required remittances, forms, and electronic filings for withheld federal and state taxes, when collected, and prepare accompanying entries in financial system.
• Provide training and direction to other accounts payable staff in the Auditor's Office, delegating tasks as necessary; provide training and assistance to employees.
• Track employee expense reimbursements that are taxable fringe benefits according to federal guidelines and remit to payroll.
• Create journal entries and accounting adjustments.
• Reconcile office cash box and prepare daily deposit of receipts.
• Support operational working groups to maintain, test, and implement changes to the payable modules in the ERP system
• Produce weekly board report listing payables for public visibility and board approval.
• Monitor and maintain the Accounts Payable email inbox.
• Perform specific duties of Account Clerk II positions as assigned or when necessary.
• Produce and edit documents including but not limited to e-mails, memos, letters, reports, forms, and labels.
• Establish and maintain filing systems for paper and electronic documents.
• Assist with establishing and maintaining procedural documentation for assigned areas of responsibility.
• Perform any other job-related duties as assigned by the Auditor or a Deputy Auditor.
• Assist members of the public at the counter, including those who wish to register to vote or vote early.
• Answer and route telephone, email, and in-person inquiries to the appropriate parties.
• Perform assigned tasks to assist with elections.
• Participate in training and educational opportunities and work-related meetings as requested.
• Perform all work duties and activities in accordance with County and departmental policies, procedures, and safety practices.
• Attend work regularly at the designated place and time.