Accounts Payable/ Receivable Specialist

Accounts Payable/ Receivable Specialist

Red Cedar Construction Services is seeking a detail-oriented and highly organized Accounts Payable / Accounts Receivable Specialist to join our finance and accounting team. This role will support daily accounting operations, including vendor invoice processing, payment tracking, accounts receivable, collections support, reconciliations, documentation, and general administrative accounting functions.

The ideal candidate will have experience with accounts payable and accounts receivable processes, strong attention to detail, and the ability to work efficiently in a fast-paced construction environment. This position requires accuracy, timeliness, professionalism, and the ability to communicate effectively with internal team members, vendors, trade partners, and clients.

The Accounts Payable / Accounts Receivable Specialist will play an important role in helping ensure bills are paid accurately and on time, payments are properly received and recorded, documentation is maintained, and financial transactions are processed in accordance with company policies and procedures.

Role Responsibilities:

• Prepare, send and collect invoices for all applicable entities
• Ensure support provided for A/R invoices includes the proper documentation to adequately document the request
• Take appropriate company approved processes to collect all payments, including delinquent payments
• Establish protocol to communicate collection status to team
• Escalate issues/concerns to the appropriate team members as necessary
• Perform daily cash management duties: record A/R receipts deposited directly to the bank account; confirm cleared transactions are legitimate and not fraudulent
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Monitor A/R inboxes and respond to internal and external inquiries timely and professionally
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Support other accounting and finance team members, inventory management, and cost accounting team members as necessary
• High level financial reporting analysis
• Strengthen and grow relationships with clients via communication on accounts
• Support the finance and accounting team as well as the company team as a whole
• Identify and suggest solutions to improve efficiency
• Support Red Cedar in optimizing accounting transactions and systems throughout its group of subsidiaries and partnerships
• Strengthen and grow relationships with trade partners and clients by responding timely to inquiries, researching and resolving balance discrepancies
• Notify management of any concerns with trade partners or vendors
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial reporting and compliance with financial requirements
• Conduct monthly month end closing processes including account reviews, research, and analysis to ensure the highest level of quality, accuracy and timely processing of month end financials
• Assist the finance team with payment application request process and provide information required for investor capital calls
• Establish and maintain interdepartmental communication on payment status
• Review invoices for appropriate documentation, and accuracy prior to payment
• Manage accounts payable; establish and maintain relationships with new and existing trade partners and vendors
• Respond to inquiries from trade partners/vendors in a timely manner
• Record invoices into the accounts payable sub-ledger
• Receive, review, and seek approval for internal ACH requests
• Prepare accounts payable aging to identify amounts due for payment
• Process payments from the applicable entity
• Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
• Process non-invoice/PO transactions and perform standard subledger maintenance
• Record monthly accrued expenses/deferred revenue monthly as well as account roll-over
• Other duties as assigned.

Required Skills & Qualifications:

• 2 years experience in accounts receivable and payable preferred
• Understanding of basic principles of finance, accounting, and bookkeeping
• Knowledge of basic principles of GAAP, accounting and finance
• Exceptional time & project management skills, with attention to detail
• Strong problem-solving skills
• Excellent organizational and communication skills
• Discretion required for sensitive company and personnel data
• Moderate to advanced Excel skills
• Competency with QuickBooks, and other ERPs employed by the company
• Quick learner and self-starter
• Ability to work well both independently and in a team in a fast-paced environment
• Experience with Smart Sheets database software
• Resourceful & proactive approach to the role and responsibilities
• Must be able to work in a fast-paced, ever-changing environment
• Experience in driving process improvement
• Competitive and passionate spirit with a "best work" attitude
• Homebuilding industry experience preferred
• The ability to independently define problems, collect data, establish facts, and solve problems

Education & Experience:

• Bachelor's degree in related field
• Experience in Accounts Receivable (AR) is necessary
• Minimum of 3 years of experience in a related role
• Exceptional verbal, written and visual communication skills
• Ability to read, analyze, and interpret financial statements

Schedule:

• Monday-Friday, standard daytime hours; 8 am - 5 pm
• Occasional weekend work may be required

Job Type:

• Full-time position, averaging 40 hours per week

Compensation:

• $40,000 - $60,000 annually

Benefits:

• 100% Medical, Dental, & Vision insurance covered to the employee and their children
• 401k with a Safe Harbor match formula of 100% of employee contributions up to 3% of their compensation, then 50% matching contribution of the next 2% of employee's compensation
• Company-paid holidays
• PTO

Ability to Commute/Relocate:

• Charlotte, NC: Ability to reliably commute or willingness to relocate before starting work (required).

Work Location:

• Onsite | 1710 Camden Rd, Charlotte, NC 28273

Work Environment:

• Office-based environment with a business casual dress code. Standard office equipment, such as computers, phones, photocopiers, and filing cabinets, are used in this role.

Physical Demands:

• The role requires the ability to talk and hear, stand, walk, use hands to handle or feel, and reach with hands and arms. Occasional lifting of office products and supplies, up to 20 pounds, may be necessary.

About Red Cedar Construction Services, LLC:

Red Cedar Construction Services, LLC is a general contracting firm specializing in the construction of high quality, Build-to-Rent (BTR) and multifamily communities across the Southeast, with active operations in Charlotte, NC and surrounding markets. Red Cedar Construction Services continues to expand its footprint as a trusted builder of modern, durable, and community-driven BTR neighborhoods.

Red Cedar Construction Services, LLC. is an Equal Opportunity Employer.

We do not discriminate based on race, traits historically associated with race, hair texture and protective hairstyles, color, national origin, ancestry, creed, religion, physical and mental disability, genetic information, marital status, sex gender, gender identity, or expression, pregnancy, sexual orientation age, military or veteran status, or any other basis protected by applicable law.