Receptionist/Paralegal

Job Description

Job Description

Overview:

Receptionist/Paralegal needed for Mineola law firm. Seeking a motivated, passionate, and well-versed individual to serve as a receptionist and paralegal for a full-time, in-office position.

9:00am–5:00pm Monday-Friday. (Will be working front desk as receptionist/lead intake from 9am-1pm and then paralegal duties 1pm-5pm).

Applicants must be highly organized and have the ability to multi-task. Exceptional communication skills are required. Must be proficient in Microsoft Office.

Law firm and/or paralegal experience required. Please do not apply if you have no law firm experience.

Duties include:

• Front desk/reception of main office in Mineola
• Answering phones/emails and client intake
• Billing and invoicing
• Drafting letters/correspondence
• Preparation of retainers & prebills
• Filing and upkeep of records
• Communicate with IT/phone department and vendors
• Onboarding/offboarding of employees
• Coordinating logistics for meetings and conferences
• Provide administrative support for attorneys

Requirements:

• 3-5 years of administrative experience *(At least 1-2 years of previous law firm and/or paralegal experience minimum required)*
• High school diploma or equivalent; additional qualifications in business administration or related fields are advantageous
• Must be familiar with Microsoft Word/Excel/Outlook and Adobe.
• Experience with practice management software a plus (such as PC Law, Law Pay), but not required
• Strong organizational skills and communication skills
• Attention to detail
• Ability to multi-task and problem-solve
• Provide exceptional customer service by addressing customer inquiries and resolving issues promptly Being good with people is a must
• Excellent verbal and written communication skills to effectively interact with clients and team members
• Ability to work collaboratively in a fast-paced environment while maintaining a positive attitude
• Being able to maintain consistent contact with partners, attorneys, staff, and clients while observing confidentiality of client and firm matters