Office Manager and Bookkeeping Coordinator

Job Description

Job Description

OFFICE MANAGER AND BOOKKEEPING COORDINATORCarrollton, GeorgiaFull-TimeVision Realty and Management is looking for an Office Manager and Bookkeeping Coordinator to keep our Carrollton office organized, responsive, and financially accurate.This is a hands-on role combining front office management, administrative support, and bookkeeping. You will be a primary point of contact for residents, owners, vendors, and visitors while also helping keep our financial records clean and current.ABOUT THE ROLEResponsibilities include:Manage the front desk, visitors, calls, mail, deliveries, and office needsAssist residents, owners, vendors, applicants, and team membersReceive and route payments, documents, keys, notices, and other materialsSupport Property Managers with scheduling, records, and administrative tasksManage Accounts Payable and Accounts ReceivableReview rent postings, tenant charges, payments, and security depositsProcess and code vendor invoices and company expensesMaintain tenant, vendor, property, and owner recordsComplete bank and account reconciliationsResearch missing, duplicate, or incorrectly coded transactionsSupport monthly reporting, owner statements, and recurring accounting cyclesAssist with audits, account reviews, and financial cleanup projectsWe want someone who does more than process tasks. If something looks wrong, investigate it. If a process keeps creating errors, help improve it.MINIMUM REQUIREMENTS3 or more years of experience in office administration, bookkeeping, accounting support, or a similar roleExperience with Accounts Payable, Accounts Receivable, reconciliations, and financial recordkeepingProficiency with Excel or Google SheetsStrong attention to detail and organizationStrong communication and customer service skillsAbility to manage interruptions and competing prioritiesAbility to work independently and follow throughPREFERRED EXPERIENCEProperty management or real estatePropertyware, AppFolio, Buildium, or similar softwareQuickBooksTenant and owner ledgersSecurity deposit accountingRent collection and delinquencyVendor invoicingTrust accountingOffice management or front desk experienceWHAT WE ARE LOOKING FORThis role fits someone who is organized, dependable, comfortable working with people, strong with numbers, and attentive to details.You should be someone who notices errors, keeps accurate records, follows through, and looks for better ways to organize recurring work.WHAT SUCCESS LOOKS LIKESuccess means the office runs smoothly, financial records stay clean, Accounts Payable and Accounts Receivable remain current, reconciliations are completed on time, discrepancies are resolved quickly, and important tasks do not fall through the cracks.