Executive Assistant

Executive Assistant

Build relationships with external and internal customers on behalf of the department. Multi-task with high energy and work under pressure while maintaining an 'ambassador' approach to problem solving. Provide dedicated support in all aspects of day to day activities. Actively manage/maintain all aspects of the executive's calendar including scheduling of internal and external meetings, preparing agendas, meeting minutes and materials. Arrange door to door travel arrangements. Effectively 'manage up' executives email, ensuring items are posted correctly to calendar and assessing for matters of urgency; responding to executives correspondence on behalf of executive as necessary. Complete detailed expense report, answer incoming calls, and review incoming mail. Track and manage budget, including processing purchase orders and invoices, interface with accounting, pro-actively follow up with outside vendors. Prepare and edit presentations in PowerPoint, Excel, and Word. Create an efficient office environment through the organization of files, reports, and processes.