Title Administration Clerk L3

National Powersport Auctions (NPA) is the world's largest powersport auction and remarketing company specializing in: Motorcycles, ATVs, Side X Sides, Utility Vehicles, Personal Watercraft, Snowmobiles, Trailers, Recreational Vehicles and Boats.As the leading powersports remarketing company in the U.S., NPA serves dealers, OEMs, and lending institutions throughout the nation with a complete range of auction-related services. Having sold over 1 million vehicles since inception, NPA plays an important role in assisting clients with liquidating inventory and maximizing returns. Dealers throughout the world utilize NPA for acquisition of wholesale vehicles and to ensure their pre-owned inventory meets their customer's demands.Summary of responsibilities:This person is responsible for and not limited to all administrative duties. You are the face of National Powersport Auctions, and the importance of customer service cannot be overstated.You are always responsible for setting a good example for NPA and its employees.You will portray a positive image and always act respectfully to others. You will encourage a safe and healthy working environment. This position reports directly to the Office Manager.Basic Employee Responsibilities:Arrive to work on time per your required work scheduleAlways be courteous and respectful to fellow employees and customersDress appropriately to your particular job duties and within the parameters of our current employee manual.Always pick up after yourselfAlways Keep your work area neat and cleanAlways ask questions if you are unsureJob Specific responsibilities:Incoming phone callsEmails, phone messages (personal & main line), fax, and respond accordinglyCollecting mail and dispersing (titles, checks, parts, etc.)Receive folders and invoices from other locationsCheck folders in AMS and file accordinglyFile received invoices in appropriate placeE-sale invoices for locally sold units, print off and pull foldersCheck vins on invoices with titlesScan invoices and titles and email to foreign buyersFile or send accordingly per ‘Alert Messages’Post keys $45 consignments & lenders $35 (American Honda, Sheffield Financial, Citibank). Post batteries.Help with dealer issues, dealer updates and sort other issues to appropriate departmentsCleaning and organizing lobby, office, checking other officesReceive payments for invoices and payoffs, make appropriate notes in AMSGo through all folders (auction ready, BK, etc.), check for changes, sold, etc.Mailing titles, folders, etc. to proper locations/dealers making sure they are signed over and notarizedAR calling and emailingIf paid or flooring, file or send accordinglyNote calls, emails, responses, manager decisions in activitiesLook for unusual invoices, first time buyers, etc.Most of the calls will start one week after the sale while waiting for sent checks to arrive and be posted.Bank deposits - ChecksVerify payment and notesNote the invoice # on the checkCollect checks and add themRun checks in the bank scannerVerify the amount and submit for depositPrint copy of the deposit with check imagesScan to accountingFile checks and printed deposit in cash officeBank deposits – Cash & Canadian ChecksNote the amount of cash on invoice, list amount of $100 billsAdd cash, add the invoices – make notes for overages, shortages, etc.Fill out deposit form with cash and invoices, make night drop bagScan deposit form, deposit copy, and invoices to accounting. File copies.Make GM aware of night drop bag to be left in safe until leaving propertyMake sure petty cash is good for auction dayTransportation/Dealer pick up and drop offMaking sure transporters sign in and ID copies for new driversCollect necessary payments if dealer pickupCheck if invoices are paid or IFT & Stamp Ok to load or IFTGive copy to warehouse and transporterScan and e-mail condition reports to warehouse personnel and transportation dpt.Make tags for units that are not in system with as much info as possible; dealer name, date of drop, transporting company, last of vin, etc.Inform warehouse and managers of large or end of day pick-ups for transporters or dealersInform sales & consignment departments about consignment units not in AMSDebtor redemption pickupsMake sure CR is completeCall debtor to make appointment if not already madePrint redemption form and verify debtor payment amountHave debtor sign redemption form, copy ID, make a copy for them and NPALet warehouse/manager know debtor is here and print AMS sheet, ok’d to loadGive debtor receipt of payment and make notes in AMSAuction Duties - PreCheck online consignment forms for important notations and give to OperationsPost consignment titles that come in the mail, check if salvage, TMU, etc., and make copiesMake sure titles are signed accordingly (customer to dealership, dealership signed as purchaser, etc.)Make sure correct docs are attached, liens are released, inform sales about title issuesCheck vins, make & year on titles and foldersAuction verification for mileage and title infoMake appropriate notes for salvage, TMU, etc.Number repo & consignment folders & file in order in appropriate lanePull moved or redeemed folders from saleMake sure office is clean and organized and all supplies (pens, paper, etc.) are orderedMake auction badges, bidder numbers and guest badgesAuction – Preview DayPrint preview day catalogs and set out for dealersMake sure all dealer table info is up to date and outPut out pens and candy for dealers signing inCheck in bidders and guests, collect updated dealer info if necessary and take payments for past invoicesPull last minute title and last-minute repo pullsPrint prep list one last time at the end of the day to verify missing foldersCheck office and make sure it is clean and ready for the next dayAuction DayCheck morning emails for last minute issuesVerify auction boxes are ready and attach house number to clipboardsPrint final auction catalog and set out for dealersFile last minute folders that come inCheck in bidders and guests, collect necessary documents if needed and take paymentsHelp new dealers get checked in, have sales team do a walk aroundMake sure all flag and extra office help arrives on time and are ready for sale startHelp extra office staff pull lane titles and file appropriatelyCheck bidders out and take paymentsNote payments and check ok to load and stamp invoicesMake sure dealers that have subject to’s are checking with sales before generating invoicesFloor invoices for dealersAuction Day/Post saleHelp transporters and dealers that come in to pick upAnswer calls on personal line and main line for facilityTake payments, make notes, mark ok to load, and stamp invoicesRun checks through bank scanner and depositCount cash, verify notes, make deposit breakdown and slip with night drop bag, make GM awareScan cash and check deposits to accountingGenerate remaining invoices, 1st when auction is over with no S/T’s then at end of the day for remainderPrint invoices from the auctionGenerate invoices the following morning that sales worked on after 5 pmPull invoices with Alert messages and follow instructions (floor, mail, email)Email flooring invoices to appropriate companies and mail titles to correct companiesGather titles with invoices, make sure all titles are accounted for, make copy of invoices once verifiedGo through auction folders and pull sold titles that were missed or done after the sale and fileFile in invoices with titles in title drawerBenefits:MedicalDentalVisionFlexible Spending and Health Savings Accounts401(k) PlansHolidays OffPaid VacationStock OptionsFun Work EnvironmentAt National Powersport Auctions (NPA), we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.E-Verify Program Participant: Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:E-verify ParticipationRight to Work #J-18808-Ljbffr National Powersports Auctions