Factory Administrative Assistant

The Judge Group

Job Title: Factory Administrative Assistant
Location: Moline, IL 61265
Contract: 1+ years, with possible extension

Role Overview:
We are seeking a highly organized and proactive Administrative Executive to provide comprehensive, confidential, and high-level support to senior leadership across multiple geographies. This role requires strong judgment, stakeholder management, and the ability to manage complex workflows in a fast-paced environment.

Key Responsibilities:

Provide end-to-end administrative support to senior leaders (Level III and above) and their teams across regions
Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements
Act as a central point of contact to facilitate workflow, prioritize requests, and ensure smooth communication across teams
Draft and respond to correspondence on behalf of leadership, ensuring professionalism and accuracy
Handle sensitive and confidential information with utmost discretion
Coordinate meetings, including logistics, materials, and amenities
Research, respond to, and resolve internal/external queries; escalate critical issues when needed
Prepare reports, presentations, and summaries by gathering and analyzing data from multiple sources
Maintain and update databases, records, and systems to ensure data accuracy and accessibility
Support project coordination and follow-ups on key deliverables across stakeholders
Manage documentation, reports, and communication for leadership review and approval
Facilitate communication between leadership and senior stakeholders, conveying instructions and updates effectively
Provide multilingual support where required.

Qualifications & Skills:

Bachelor's degree or equivalent experience
Proven experience in executive/administrative support in a global or matrix organization
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
High level of discretion in handling confidential information
Strong problem-solving abilities and attention to detail
Proficiency in MS Office and collaboration tools
Ability to work independently and manage competing priorities
Experience supporting cross-functional, global teams is preferred.

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Factory Administrative Assistant in Moline, IL vacancy

Factory Administrative Assistant
$24 - $25.5 per hour
...Factory Administrative Assistant Location: Moline, IL Duration: 5 months contract with possible extension Hours of Work: MondayFriday, between 7:00 AM4:30 PM Job Description: Longer-term assignment with possibility to extend and growth opportunities...
Suggested
Hourly pay
Contract work
For contractors
Work at office
Sunrise Systems
Moline, IL
3 days ago
Factory Administrative Assistant
$31 - $33 per hour
...Location: Moline, Illinois Type: Contract Job #103761 Title : Administrative Assistant Location : Moline, IL Details : Contract with ongoing need, opportunity for direct hire fully onsite role Pay Rate : $31.00 - 33.00/hr. with...
Suggested
Contract work
Work experience placement
Work at office
EPITEC
Moline, IL
3 days ago
Production Scheduling Assistant
...Production Scheduling Assistant The Schebler Company is looking for a detail-oriented and organized professional to join our Production team as a Production Scheduling Assistant. This role plays an important part in supporting manufacturing operations by helping...
Suggested
Work at office
The Schebler Company
Bettendorf, IA
3 days ago
Administrative Assistant for Transportation (Part Time, 10 month position)
$20.18 per hour
...Administrative Assistant For Transportation East Moline School District #37 is accepting applications for the position of Administrative Assistant for Transportation. Qualification requirements include a high school graduate, ability to operate general office equipment...
Suggested
Part time
Work at office
East Moline School District 37
East Moline, IL
3 days ago
Administrative Assistant
...Administrative Assistant Career Opportunity Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team's success. This role...
Suggested
Full time
Part time
Work at office
Flexible hours
Aya Healthcare
Moline, IL
21 hours ago
Administrative Assistant
Encompass Health - 653 52nd Avenue - Responsibilities: Manage visitor and telephone inquiries, directing them to the appropriate individuals promptly; Handle message relay, answer routine inquiries, and ensure accurate and timely correspondence; Coordinate meetings, travel...
Encompass Health
Moline, IL
5 hours ago
Administrative Assistant IV - Support
...Job Description Job Description Administrative Assistant IV (Executive-Level Support) Are you a highly organized professional who enjoys... ..., if needed) Safety: Metatarsal footwear required on the factory floor (infrequent) What You’ll Be Doing Manage calendars...
Work at office
Local area
Monday to Friday
Robert Half Careers
Moline, IL
1 day ago
ADMINISTRATIVE ASSISTANCE-REMOTE POSITION
$40k - $50k
...Island, IL Job Type Full-Time Department Veterans Assistance Commission Closing Date 7/20/2026 at 11:59 PM Central... ...success in this multifaceted role. Duties: Provide administrative support to ensure efficient operation of the office Answer...
Full time
Casual work
Work at office
Remote work
Flexible hours
Afternoon shift
GovernmentJobs.com
Moline, IL
4 days ago
Administrative Assistant IV - Support
...Factory Administrative Assistant Independently performs a full range of administrative support duties of a highly-confidential and highly-challenging nature, typically in support of level III division or platform officers and their direct reports in multiple countries...
Work at office
Mindlance
Moline, IL
3 days ago
Administrative Assistant
...Job Description Job Description Job Title: Administrative Assistant Client: Heavy Machine Manufacturing Company Location: Moline, IL 61265 Duration: 3 Months Shift: 1st Shift (Monday – Friday | 7:00 AM – 4:30 PM) Job Description: • Provide high-level...
Contract work
Work at office
Monday to Friday
Shift work
Day shift
Three Point Solutions
Moline, IL
4 hours ago
DHS Senior Administrative Professional
...responsibilities: • Independently performs a full range of administrative support duties of a highly-confidential and highly-challenging... ...skill level found in the job's other work, and multi-lingual assistance. • Distributes information as appropriate to department...
Work at office
Rose International
Moline, IL
3 days ago
Executive Secretary
...Under general direction performs responsible clerical and administrative duties in the operation of the Rock Island County Regional Office... ...of Education. Major Duties and Responsibilities: Assists individuals in the application and registration of educator licensure...
Work at office
GovernmentJobs.com
Moline, IL
4 days ago
School Secretary
Position Type: Secretarial/Clerical/Building Secretary Date Posted: 5/1/2026 Location: Ridgewood Elementary Date Available: Determined when filled Closing Date: Internal through 05/06/26 Applications are being accepted for the position...
1 day per week
East Moline School District 37
East Moline, IL
2 days ago
Office Administrator (admin only)
...Office Administrator Coventry Apartments Rock Island, IL Silver Tree Residential, LLC is one of the fastest growing property management... .... Responsibilities include, but are not limited to: Assist Community Director and other office personnel in...
Full time
Work at office
Silver Tree Residential, LLC
Rock Island, IL
1 day ago
Office Clerk - $18.50/Hour
$18.5 per hour
...telephone and written communication with internal and external customers. Review manifests, bills of lading and delivery receipts. Assist terminals and customers in regards to over, short and damaged freight. Request dispositions for redelivery, reconsignment and...
Full time
Temporary work
Work at office
Monday to Friday
Dohrn Transfer
Rock Island, IL
3 days ago
Warehouse Production Associate
...maintaining a safe work environment. Responsibilities include assisting with various tasks in the production process, handling... ...Labor, Laborer Jobs, Construction Laborer, Warehouse Laborer, Factory Laborer, Manual Labor Jobs, General Worker, Physical Labor, Skilled...
Hourly pay
Weekly pay
Full time
Temporary work
Part time
Apprenticeship
Traineeship
Summer work
Seasonal work
Immediate start
Night shift
Weekend work
Day shift
Marathon Staffing
Moline, IL
2 days ago
Medical Office Assistant Pediatric Gastroenterology Clinic
$18.85 - $21.21 per hour
...internal equity. This is an hourly position. Overview POSITION SUMMARY: Medical Office Assistants perform clinical and administrative duties consistent with Medical Assistant program education, training and experience. Works in both the clinical...
Hourly pay
Work at office
OSF HealthCare
Moline, IL
4 days ago
Production Operator - Blender
$17.82 - $23.11 per hour
The Production Operator - Blender is responsible for conducting paint drawdowns, preparing and blending customer orders to meet their specifications, documenting work orders and formulas, and maintaining all color-matching and mixing equipment. Location : 3501 5...
Hourly pay
Full time
Work experience placement
Monday to Friday
The Sherwin-Williams Company
East Moline, IL
4 hours ago
FULL-TIME ADMINISTRATIVE PROFESSIONAL
...Administrative Assistant Under direction performs work of considerable difficulty accomplishing secretarial and administrative duties for the Finance and IT Departments; and performs related work as required. The City of Davenport offers a comprehensive benefit...
Full time
Work at office
GovernmentJobs.com
Davenport, IA
3 days ago
Administrative Assistant
$18 - $20 per hour
...A client of Innova Solutions is immediately hiring an Administrative Assistant Position type: Full Time, Contract Duration: 6 month(s) possible extension Location: Remote Shift: 3-5 days/week, 30-40 hours/week Job Description :...
Full time
Contract work
Temporary work
Work experience placement
Immediate start
Remote work
Worldwide
Flexible hours
Shift work
3 days per week
Innova Solutions
Davenport, IA
2 days ago
Business Office Manager (BOM)
$25k
...THIS POSITION IS LOCATED IN ROCK ISLAND, IL** Position Summary: The primary purpose of the Business Office Manager (BOM) is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement...
Daily paid
Work at office
Arcadia LTC
Rock Island, IL
4 hours ago
Package Handler $15+/ Hour (Sign on Bonus)!
$15 per hour
...Part Time Full time. Able To Lift 50 Lbs. Able To Maneuver Packages Of Any Weight Above 50 Lbs. With Appropriate Equipment And/Or Assistance From Another Person. Able To Success- Fully Complete All Basic And Re-currency Training. The Ability To Communicate Both Timely...
Hourly pay
Full time
Part time
Relocation package
Amazon
Moline, IL
21 hours ago
Business Office Assistant
...Job Description Job Description Business Office Assistant Part-Time to Full-Time | 25–40 Hours Per Week A growing Midwest... ..., media operations, scheduling, production coordination, or administrative support is preferred but not required • Experience with broadcast...
Full time
Part time
Work at office
Flexible hours
Software Company
Davenport, IA
5 hours ago
Front Office Assistant
...Front Office Assistant Moline Family Dental is looking for a Front Office Assistant to join our team. MUST have dental front... ...largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across...
Daily paid
Work at office
Local area
Bartram Family Dental Care
Moline, IL
3 days ago
UPS - Warehouse Worker/Package Handler $21+/hr
$21 per hour
UPS is seeking Warehouse Workers / Package Handlers to assist with sorting, loading, unloading, and processing packages in a fast-paced warehouse environment. Warehouse Workers are responsible for unloading packages from delivery trucks and trailers, sorting packages by...
Hourly pay
Full time
Shift work
Night shift
Day shift
Early shift
UPS
Moline, IL
21 hours ago
Production Associates (Flexible Shifts!)
...Monday through Friday. By efficiently completing assigned tasks and assisting with production activities, you will contribute to the team's... ..., according to the production manager. # Experience in a factory/warehouse setting preferred. # Strength and flexibility to lift...
Monday to Friday
Flexible hours
Shift work
The Arc of the Quad Cities Area
Rock Island, IL
4 days ago
School of Social Work Administrative Assistant
...School of Social Work Administrative Assistant St. Ambrose University is seeking a School of Social Work Administrative Assistant to provide professional-level administrative support to the School of Social Work. This position plays a critical role in supporting...
Work at office
St Ambrose University
Davenport, IA
3 days ago
Administrative Support Assistant 3
...Administrative Support Assistant 3 The Iowa Department of Health and Human Services (HHS), Child Support Services, is seeking an Administrative Support Assistant 3 to join our Davenport team to help Iowa families successfully navigate the child support process. As...
Full time
Work at office
Local area
Monday to Friday
Flexible hours
State of Iowa
Davenport, IA
1 day ago
Executive Assistant
$22.79 - $27.93 per hour
...Position Information Position Title Executive Assistant Job Category H8 Job Type Support Staff... ...is often asked to draft correspondence. Provides advanced administrative and coordination support to the Dean of Continuing Education...
Hourly pay
16 hours
Summer work
Work at office
Flexible hours
Shift work
Eastern Iowa Community Colleges
Davenport, IA
4 days ago
Executive Assistant
$49k - $58k
...Executive Assistant Company: R3 Roofing & Exteriors Location: Davenport, Iowa (Primary) | Virtual support for Des Moines market... ...Overview The Executive Assistant will provide high-level administrative and operational support to our Commercial Sales and Operations...
Full time
Contract work
For subcontractor
Work at office
Flexible hours
R3 Roofing & Exteriors
Davenport, IA
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Factory Administrative Assistant. Be the first to apply!