Senior Rebate Analyst

Job Description

Job Description

Senior Rebate Analyst

Pay Rate: $30.00–$45.00 per hour
Position Type: Full-Time

United Talent Staffing is seeking an experienced Senior Rebate Analyst to support the administration, configuration, analysis, and reconciliation of vendor rebate programs.

The Senior Rebate Analyst will manage rebate activity within the Enable Rebate Management platform, ensuring accurate earnings recognition, reliable reporting, and compliance with contractual and financial requirements.

This role works closely with Procurement, Merchandising, Accounts Payable, Accounts Receivable, Finance, IT, external vendors, and other business partners. The ideal candidate will have strong rebate accounting experience, advanced analytical skills, and direct experience supporting financial system implementations.

Key Responsibilities

Enable System Implementation and Support

• Support the final configuration, testing, validation, and implementation of the Enable Vendor Rebate system.

• Review vendor contracts and rebate agreements to ensure accurate system setup.

• Validate rebate calculations, accrual logic, billing rules, and reporting outputs against contractual terms.

• Assist with data migration, validation, and reconciliation between legacy systems and Enable.

• Identify and resolve system defects, configuration gaps, and process breakdowns.

• Partner with IT and Enable support teams to troubleshoot issues and implement system enhancements.

• Support post-implementation stabilization and the transition of additional rebate programs into Enable.

Rebate Operations and Financial Oversight

• Lead monthly rebate accrual calculations, reconciliations, billing, and reporting processes.

• Ensure rebate activity complies with GAAP, internal accounting policies, and established financial controls.

• Analyze purchasing and rebate data to verify the accuracy and completeness of rebate earnings.

• Monitor outstanding rebate receivables and assist with resolving vendor discrepancies.

• Research variances and recommend appropriate corrective actions.

• Prepare schedules, reports, and supporting documentation for internal and external audits.

• Maintain accurate records of rebate agreements, calculations, billings, collections, and adjustments.

Process Improvement and Optimization

• Develop and maintain standard operating procedures for rebate processes within Enable.

• Identify opportunities to streamline workflows, reduce manual processes, and improve accuracy.

• Strengthen internal controls surrounding rebate administration, accounting, and reporting.

• Create reports, dashboards, and analytical tools to improve rebate visibility and financial forecasting.

• Support user training and knowledge transfer for internal teams.

• Recommend system and process improvements based on operational needs and rebate performance.

Cross-Functional Partnership

• Serve as a primary liaison between Accounting, Finance, Procurement, Merchandising, Accounts Payable, Accounts Receivable, IT, and external vendor partners.

• Provide financial and operational insights related to rebate performance, trends, and risks.

• Communicate system issues, financial risks, and process concerns to leadership.

• Recommend and help implement corrective actions.

• Support additional projects and responsibilities as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field required.

• At least five years of experience in rebate accounting, financial analysis, contract administration, or a related financial role.

• Strong understanding of accrual accounting, reconciliations, financial reporting, and internal controls.

• Experience supporting ERP integrations, financial systems, or system implementation projects.

• Advanced Microsoft Excel skills, including pivot tables, lookups, data analysis, and account reconciliations.

• Strong analytical, organizational, and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to interpret complex contracts and translate terms into system configurations and financial calculations.

• Ability to work independently, manage multiple priorities, and meet implementation and month-end deadlines.

Preferred Qualifications

• Direct experience implementing or administering the Enable Vendor Rebate Management system.

• Previous system implementation, go-live, or stabilization experience.

• Experience working in a distribution, automotive, retail, or multi-entity business environment.

• Experience supporting internal or external audits and compliance initiatives.

• Experience developing process documentation, standard operating procedures, and internal controls.

• Experience creating financial reports, dashboards, or forecasting tools.

Ideal Candidate

The ideal candidate is detail-oriented, financially knowledgeable, and comfortable working with large amounts of purchasing, contract, and rebate data. This individual should be able to identify discrepancies, improve processes, communicate effectively across departments, and take ownership of rebate operations throughout system implementation and ongoing administration.