Principal Support Administrator

Principal Support Administrator

Position Type: Full-Time, Exempt

Work Location: Chantilly, VA; McLean, VA

Clearance: TS/SCI with polygraph

Shift: M-F 9A-5P

Patriot Group International Inc. (PGI), voted #1 Best Place to Work by Virginia Business Magazine and the Best Companies Group, offers an unrivaled hybrid of specialized services by combining security and risk management disciplines with a special operations and intelligence perspective.

We are looking to hire a Principal Support Administrator to join our team in the Northern Virginia area, where we provide the delivery of advanced IT hardware, mission-critical services, and integrated technology solutions to key branches of the U.S. governmentincluding the Army, Navy, and Air Forcesupporting their operational readiness, cybersecurity posture, and digital transformation initiatives. This position reports to the Program Manager.

Principal Support work entails providing direct executive administrative support to a principal or group of principals whose scope of responsibility, span of influence, and impact requires this position to initiate outreach and interactions primarily with executives and other personnel internal and external to the organization.

The Principal Support Administrator will be responsible for the following:

• Proactively manage the principal's calendar, aligning with mission priorities and organizational responsibilities.
• Coordinate with internal and external stakeholders to resolve scheduling conflicts using sound protocol and discretion.
• Adjust schedules to accommodate shifting priorities, independently resolving conflicts and communicating changes.
• Ensure designated alternates are identified and informed for meetings the principal cannot attend.
• Anticipate principal's meeting needs; research and gather background materials from internal/external sources.
• Compile and review briefing and meeting materials for accuracy, highlighting key content.
• Determine and arrange appropriate venues, logistics, and security (e.g., A/V, access, clearances, transportation, parking).
• Coordinate all travel logistics, including itineraries, lodging, passports/visas, and travel documentation.
• Use internal systems to book transportation and lodging; submit and track travel and TDY requests.
• Ensure immunizations are current by coordinating with Sponsor medical; schedule appointments if needed.
• Prepare travel vouchers and accounting for the principal's review and submission.
• Submit required reporting documentation and monitor compliance on behalf of the principal.
• Track training requirements; advise and remind the principal of deadlines and completion status.
• Manage daily office operations; streamline workflows, track administrative actions, and follow up on key tasks.
• Coordinate with staff to ensure seamless operations across support functions.
• Oversee support tasks, including mail handling, supply management, equipment troubleshooting, and room scheduling.
• Serve as Time & Attendance (T&A) timekeeper; ensure timely certification and compliance.
• Facilitate check-in/out processes for staff; manage access permissions and update contact directories.
• Coordinate internal office events such as All Hands meetings and off-site functions.
• Other duties as required or delegated by the Program Manager

Required Qualifications:

• Must possess a high school diploma
• Four to five (4-5) years of progressively responsible administrative support experience with at least one to two (1-2) years of administrative support at the executive level.
• Extensive working knowledge of Microsoft Office Suite applications (Outlook, Word, PowerPoint, and Excel) and other tools in order to format and adapt submitted correspondence for ease of presentation.
• Working knowledge of travel activities to support planning and scheduling of travel arrangements.
• Ability to communicate clearly and concisely, sufficient to convey moderately complex ideas and information on technical/administrative mission-related issues
• Writing skills sufficient to compose accurate, comprehensive, soft, and hard copy written products on moderately complex or sensitive subjects tailored for the audience.
• Strong analytical skills to evaluate complex and sensitive mission-related issues.
• Proficient research capabilities using internal systems, the internet, and unconventional sources.
• Effective collaboration skills for working on team projects and cross-functional initiatives.
• Skilled in negotiation and interpersonal communication to resolve technical and administrative issues.
• Highly organized with strong attention to detail; able to plan, track, and execute moderately complex tasks.
• Excellent time management skills to adapt to shifting priorities with minimal guidance.
• Able to assess the nuance and sensitivity of issues, ask critical questions, and take informed action.
• Self-motivated; capable of independently addressing mission-related needs or delegating tasks appropriately.
• Build and maintains professional relationships to support mission execution.
• Flexible and adaptable to evolving work demands and priorities.
• Ability to complete PGI application process, fingerprints, and background investigation.
• Ability to pass a pre-employment drug screening and periodic random drug screening throughout the duration of employment.
• U.S. Citizenship

Required Security Clearance:

• Minimum of a U.S. Government TS/SCI with Polygraph

Preferred Qualifications:

• Associate or Bachelor's degree

Physical Requirements:

• Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required.

Patriot Group International Inc. is a global mission support service provider with expeditionary capabilities, providing services to select clients within the intelligence, defense, and private sectors. PGI is a veteran-owned and operated company with experience performing in over 50 countries, including austere and high-threat environments.

DISCLAIMER: Patriot Group International Inc. is proud to be an Affirmative Action/Equal Opportunity Employer - Veteran, Disability. PGI provides equal employment opportunity for all persons in all facets of employment. PGI maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks.

If you are a qualified individual with a disability or a disabled veteran and need a reasonable accommodation to use or access our online system, please contact us on our home page.