Legal Administrative Specialist - Litigation

Morgan, Lewis & Bockius LLP is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group. Reporting to the Office Manager, this position will provide a broad range of administrative, secretarial and document processing support for the assigned Practice Group in an environment where superior client service is emphasized. Maintaining an in‑office presence is important to delivering services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by the manager unless client demands or another accommodation approved by the practice group requires the employee to work elsewhere. Primary Functions and Responsibilities Uses Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; communicates status via BigHand and directly with supervisors; proactively seeks additional information or guidance when needed. Assists with word processing; edits and proofreads correspondence, memorandums, reports and other general communications. Answers phones, takes messages, assists with time entry, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set‑ups. Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries. Performs redlining, prepares individual signature packets of closing documents, compiles exhibits and schedules, and compiles executed signatures of final documents. Processes new business intake, related forms and correspondence. Processes expense reports and invoices; arranges check requests; monitors through completion. Arranges travel and prepares itineraries; maintains attorney travel and desk profiles. Coordinates or assists with printing, scanning, copying of documents and/or sending of same. Provides legal research, case support and project assistance. Other administrative duties as assigned. Education and Experience Bachelor’s degree and at least seven (7) years of administrative support experience, or an equivalent combination of education and experience. Prior law firm experience required. Proficient in Microsoft Outlook, Word, Excel, PowerPoint and PDF software. Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion. Participates in orientation, guiding and training, coordination, and effective utilization of team members in association with managers. Demonstrates proven and advanced legal administrative and training skills, leadership, and an aptitude for effective workflow coordination. Able to work autonomously while functioning effectively in a team environment. Exhibits strategic thinking and initiative in handling assignments and projects. Works productively and effectively with all personnel as part of a client service team. Demonstrates excellent client communication skills. Flexibility to work overtime as required. Salary range (Seattle, WA): $80,785.00 – $105,261.00. The base salary will be determined during the interview process and may vary based on experience, expertise and market factors. Salary may be outside this range. The total compensation package includes eligibility for an annual discretionary bonus and benefits such as a 401(k) plan, medical, dental, vision, life, disability, business travel accident insurance, health savings and flexible spending accounts, the Employee Assistance Program, Work/Life Services, Bright Horizons Back‑Up Child Care, and WageWorks Commuter Benefits. Employees receive 9 paid holidays per year, 2 personal days, up to 20 vacation days per year, paid sick leave, up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy. Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and provides reasonable accommodations to applicants with disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, medical condition, veteran status, genetic information, or any other characteristic protected by law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we consider for employment qualified applicants with arrest and conviction records. California Applicants: Pursuant to the California Consumer Privacy Act, the Firm’s California Consumer Privacy Act Privacy Notice for Candidates explains the categories of personal information collected and the purposes for which it is used. If hired, the employee’s relationship with the firm is at‑will, meaning the firm may modify base salary and any other discretionary payment or benefit program at any time for reasons related to performance, business needs or market factors. #J-18808-Ljbffr