Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Spanish Administrative Assistant to provide organized, dependable support for daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple priorities with accuracy, and helps keep meetings, documents, and schedules running smoothly. The role will support staff and board-related activities through strong coordination, record management, and detail-focused administrative service.

Responsibilities:
• Coordinate calendars, arrange meetings, and manage appointments for team members and board participants.
• Organize travel plans and related logistics to ensure schedules are executed efficiently.
• Develop meeting materials such as agendas, summaries, and recorded notes to support follow-up and decision-making.
• Prepare and format presentations, spreadsheets, correspondence, and other business documents as requested.
• Maintain accurate electronic and paper filing systems so records remain accessible and up to date.
• Handle e-filing tasks with attention to detail and proper document organization.
• Provide general administrative assistance that supports smooth day-to-day office and board operations.

• Bilingual fluency in Spanish and English with the ability to communicate professionally in both languages.

• Previous experience in an administrative support or office coordination role.

• Proficiency in e-filing, document management, and maintaining organized paper filing systems.

• Strong written communication skills for preparing reports, meeting materials, and correspondence.

• Ability to manage calendars, appointments, and multiple priorities with a high level of accuracy.

• Working knowledge of spreadsheets, presentations, and standard office documentation tools.

• Strong organizational skills and the ability to handle confidential information professionally.

Please contact Robert Half at View phone number on us.fitly.work for immediate consideration.