Assistant Managing Attorney

Assistant Managing Attorney Location: New York Contract type: Permanent, Exempt, Hybrid Reporting to: Managing Attorney (US) Key Internal Relationships: Fee-earners, Partners, Paralegals, Business Services, In House Counsel Key Responsibilities Work closely with the Managing Attorney to oversee legal compliance, risk management, court and agency operations, and procedural oversight across the firm. Coordinate and manage legal support initiatives, operational workflows, and related projects within the Managing Attorney’s Office. Provide operational coverage for the Managing Attorney to maintain continuity across core legal and administrative functions during periods of absence or unavailability. Legal Guidance and Procedural Compliance Provide guidance and legal analysis to attorneys and paralegals on complex procedural and strategic issues in state and federal courts. Interpret and apply statutes, court rules, and procedural requirements governing litigation practice. Advise on filing strategies, motion practice, and compliance with court and agency requirements. Research and resolve complex procedural issues across multiple jurisdictions. Review filings for accuracy, form, and procedural compliance. Ensure adherence to court rules and deadlines, mitigating procedural and regulatory risk. Apply court rules efficiently and consistently across jurisdictions. Court and Agency Filing Operations Oversee electronic filings, service of process, and the delivery of filings to courts and government agencies. Oversee filing functions and ensure high-quality execution of court and agency submissions. Coordinate and manage relationships with external vendors, including process servers, court runners, messenger services, and electronic filing providers, ensuring timely, accurate, and cost-effective support of case and court filing needs. Team Supervision and Leadership Supervise and mentor support staff within the Managing Attorney’s Office. Support the Managing Attorney in onboarding new attorneys by providing training and guidance on firm procedures, court rules, docketing protocols, and jurisdictional requirements to ensure compliance and consistency across matters. Legal Operations and Process Improvement Support departmental restructuring initiatives aimed at improving operational efficiency and reducing costs. Streamline workflows and redistribute responsibilities to optimize performance across the team. Identify and implement process improvements across docketing, filing, and compliance functions. Bar Admission and Regulatory Compliance Manage and oversee pro hac vice admissions, including preparation, submission, and tracking of applications, and coordination with outside counsel and courts, in alignment with firm and jurisdictional requirements. Mitigate risks related to unauthorized practice of law or regulatory non‑compliance. Provide guidance and support to attorneys, particularly those based outside the U.S., regarding U.S. admission requirements. Skills / Qualifications J.D. degree from an ABA‑accredited law school and current bar admission in the State of New York. At least 2–5 years of relevant experience in a law firm or legal environment, preferably supporting managing attorney or managing clerk functions. Candidate transitioning from practicing law into a managing attorney or legal operations role is encouraged. Familiarity with federal, state and local court systems (including e‑filing) and procedural rules. In‑depth understanding of the docketing and calendaring process. Working knowledge of Microsoft Office Suite and CourtAlert, as well as Pacer, NYSCEF and other similar court e‑filing/document retrieval systems. Flexibility to work outside of normal working hours when needed. Excellent organizational skills, ability to work concurrently on a variety of projects with changing priorities. Exercise good judgment and follow through on assigned tasks. Excellent written and verbal communication skills, clear and concise, proper grammar. Ability to maintain stable performance under pressure with continually changing priorities. Meticulous attention to detail and strong organizational skills. Excellent judgment demonstrated by ability to make appropriate decisions in high pressure situations. Client and business focus: Responds positively to internal and external client demands. Problem solving: analyzes information to fully understand the key issues and solutions. Adaptability and flexibility: proactively communicates a positive message to others during times of change. Competencies Personal Leadership – Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally; demonstrates sound knowledge in their field; anticipates potential problems and identifies solutions; adapts interpersonal style to suit different audiences. Builds Authentic Relationships – Takes time to get to know people beyond their role; treats people with respect and fairness; recognizes when colleagues are under pressure and offers assistance. Collaborates with others – Works within teams and across boundaries to share knowledge and achieve results; identifies and builds relationships required to achieve the best outcomes for the firm. Enhances the Client Experience – Creates opportunities to enhance the experience of the firm’s clients; behaves consistently with the firm’s values in interactions; reflects positively on the firm’s brand. Achieves Results – Maintains focus and drive to achieve quality outcomes; focuses time and effort on high impact issues; anticipates responses and plans approach; looks for most effective ways; maintains perspective and optimism. Compensation Salary range $180,000 - $200,000. Exact compensation may vary based on skills and experience. Equal Employment Opportunity Statement Herbert Smith Freehills Kramer is an equal opportunity employer. We are committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity or expression or any other criteria prohibited under applicable federal, state or local law. #J-18808-Ljbffr Herbert Smith Freehills Kramer LLP