Office Administrator and Scheduler / Great Pay and Nice People

Job Description

Job Description

Benefits:

• 401(k)

Hello, and thank you for taking the time to review our job posting.

Seeking the right person to be a part of the continued growth and success of this small but exceptional business, working in our office in the position of Office Admin support and Scheduler. Full-Time, Monday through Friday 8:00AM – 5:00 PM.

We’re a well-established company that inspects residential and commercial properties. Opportunity for pay-raises as you demonstrate your reliability and skills, and are able to carry out responsibilities with less guidance from senior staff. 401K opt-in available after three months. We do not offer health insurance at this time.

You'll be working with a friendly and easygoing staff in a positive and harmonious work environment. The right candidate should also have a friendly and easy-to-work-with personality, be open and approachable, thrive on human connection, and be able to work seamlessly alongside team members to support a positive environment. We pride ourselves on honesty and integrity (truly, it's not just a slogan), and as a result continue to grow due to word-of-mouth referrals. Integrity and consistently great work is rewarded here.

The right candidate should be a natural conversationalist who genuinely enjoys interacting with new and existing clients daily. Someone who brings a warm, empathetic approach to every conversation, and is able to maintain long-term, positive relationships with clients.

Requires strong organizational skills, with great attention to detail. A sense of humor is a plus (We’re serious about work, but we have fun too).

Responsibilities include:

• Assisting company owner, office manager, and senior staff
• Interfacing with inspectors and installers (to provide daily schedules, job updates and changes)
• Fielding phone calls and emails from customers
• Managing main email inbox and distributing/forwarding messages to other staff as necessary
• Scheduling inspections and work
• Generating estimates and invoices
• Tracking multiple concurrent jobs, and following-up on items in a timely manner
• Applying for city permits
• Light filing

Qualifications:

• Must possess a high-degree of responsibility, and consistently be at work on-time. Dependable and reliable (If you're a person who can't do this, this position isn't for you)
• Proficient in MS Outlook, Word, and Excel
• Type a minimum of 45 WPM
• Must be highly organized and able to follow-up. Utilization of Microsoft Outlook calendar, or other task-tracking programs
• Detail-oriented. Attention to detail and accuracy
• Able to multi-task and prioritize work
• Able to work independently and manage your own workflow in order to complete tasks and meet deadlines
• Must enjoy talking on the phone with clients (an outgoing people person)
• Excellent verbal and written communication skills (including great grammar and proofreading)
• Possess strong critical thinking skills
• Have a sincere interest in learning new things, and expanding your knowledge, abilities, and awareness
• Be able to own up to mistakes/take responsibility (If you're a person who can't do this, this position isn't for you)
• QuickBooks experience preferred but not necessary

Probably best if you're within an easy commute of the Canoga Park area since this is an in-person position.

IMPORTANT : Please share a little about yourself and why you think this position may be a good fit for you. You don't need to write a formal cover letter, but please write a short introduction. WRITING AN INTRODUCTION IS REQUIRED TO BE CONSIDERED FOR THE POSITION. IF YOU WRITE AN INTRODUCTION YOUR RESUME WILL BE REVIEWED.

*** PLEASE DO NOT APPLY FOR THIS POSITION IF: You are not punctual, reliable, a naturally outgoing person who enjoys conversation, detail oriented, and don’t have a positive outlook on life.

Before being hired:
Must provide professional references
Must pass a background check

We know the job search process is time and energy consuming and can be stressful. We appreciate your interest and your time.

Thank you.