AP/AR Coordinator

Job Description

Job Description

Who are we?

Jet Midwest is a full-service commercial aviation company, specializing in the sale and lease of commercial aircraft, engines, and parts as well as aircraft maintenance, repair, and overhaul services to the aviation industry.

Position Description:

Title: AP/AR Coordinator

Status: Full Time

Department: Administrative Support Workers

Summary:

The Accounts Receivable Coordinator records, verifies and posts payments received by the organization. Ensures transactions are recorded promptly and accurately in accordance with internal accounting policies. Reconciles payments with accounts receivable ledger and prepares reports of delinquent accounts. May be responsible for ad hoc customer billing and responding to customer inquiries regarding bills.

The Accounts Payable Coordinator reviews purchase orders, statements, and invoices to verify amounts owed. Prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. Also, the role responds to vendor inquiries and resolves any discrepancies in billings and payments. Additionally, maintains and reconciles accounts payable ledger. In addition, processes requests for employee expense reimbursements.

Essential Duties & Responsibilities included, but not limited to:

• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Generate reports detailing accounts payable status
• Prepare weekly spreadsheet to facilitate review and selection of weekly payments
• Understand expense accounts and cost centers
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Reconcile prepayment accounts
• Generate reports detailing accounts receivable status
• Prepare bi-weekly spreadsheet to facilitate review of accounts receivable
• Reconcile accounts receivable credits and past dues
• Perform other assigned tasks and duties necessary to support the Accounts Payable Department
• Direct customer contact
• Regular interaction and coordination with team members at all levels of our supply chain
• Entrepreneurial, challenging, competitive, flexible, fast-paced, and fun
• Collaborative and growth-minded

Education & Experience:

• A high school diploma or equivalent
• 3+ years of Accounts Payable and Receivable experience
• Strong attention to detail and excellent organizational skills
• Ability to prioritize and manage multiple projects
• Proficient use of MS Office, specifically Excel, and general office technology
• Takes initiative and is self-motivating
• Significant ability to multi-task
• Professional, polished communication skills – oral and written
• Strong mix of organizational and analytical skills

Physical Demands & Work Environment:

While performing the responsibilities of the AP/AR Coordinator, you will be seated at a desk, using a phone and computer, for the majority of your workday. Less than 5% of your job duties will require the ability to: walk long distances, climb or balance, stoop, kneel, crouch and crawl. The noise level is usually low, as consistent with an office environment. At times, some light lifting may be required, up to 25 lbs. These job duties are performed indoors in a climate-controlled environment.

This job description is intended to convey information essential to understanding the scope of the AP Coordinator position and is not intended to be an exhaustive list of knowledge, skills, ability, efforts, duties, responsibilities or working conditions associated with the position.

Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions of the job.

EOE M/F/D/V

Benefits:

• Eligibility for our comprehensive benefits program starting the 1st of the month after 30 days of full-time employment
• 401K with company match
• Robust Paid Time Off
• 10 paid Holidays
• Growth opportunities