Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
- ...for Baltimore City is seeking a candidate to fill a vacant Court Secretary I position who will work exclusively with our Senior Judges.Job... ...work characterized by handling and coordinating overall office duties. The employee is expected to have a thorough knowledge of...Work at officeFull timeLocal areaTrial periodMonday to Friday
City of Baltimore
Baltimore, MD5 days ago $17.3 - $25.11 per hour
...monitoring to ensure departmental cleanliness and miscellaneous secretarial and pharmaceutical support duties as described under Principal... ...:Knowledge in medical terminologyGeneral knowledge of office and pharmacy practices, procedures, and equipment; of business...Work at officeLocal areaGilchrist
Towson, MD4 days ago- ...EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED) preferredMinimum of two years of experience in a medical office setting; knowledge of medical terminology is requiredAccurate typing and data entry skillsExcellent organization skillsBasic...Work at officeWork experience placement
University of Maryland Faculty Physicians
Baltimore, MD1 day ago - ...EDUCATION and/or EXPERIENCEHigh school diploma or general education degree (GED) preferredMinimum of two years of experience in a medical office setting; knowledge of medical terminology is requiredAccurate typing and data entry skillsExcellent organization skillsBasic...Work at officeWork experience placement
University of Maryland Faculty Physicians
Baltimore, MD4 days ago - ...preparing documents, coordinating travel, and maintaining filing systems. The ideal candidate must be proficient in the Microsoft Office Suite and demonstrate excellent communication skills. This position requires independent functioning in a fast-paced environment. A...Work at office
Kaizen Lab Inc.
Baltimore, MD4 days ago $15 - $22 per hour
...Summary: Performs a variety of secretarial functions to support physicians and/or the practice administrator in an office setting. Experience: Essential: 1-3 years of experience Pay Range: $15.00-$22.00 per hour, based on experience Benefits: Medical, dental, and vision...Work at officeHourly payLifeBridge Health
Baltimore, MD3 days ago- ...needed.Education and/or ExperienceHigh school diploma or general education degree (GED) preferredFive or more years related medical office experienceAccurate typing and data entry skillsExcellent organization skillsWorking knowledge of software used by...Work at officeWork experience placement
University of Maryland Faculty Physicians
Baltimore, MD3 days ago - ...Baltimore City’s Mayor’s Office of Homeless Services is seeking an Executive Assistant to provide executive-level administrative support to the Director, with duties that may extend to the Deputy Director. The role emphasizes discretion, policy support, and coordination...Work at office
Baltimore Convention Center
Baltimore, MD4 days ago - ...the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools Experience supporting a senior leader or executive...Work at officeCurrently hiring
Linke Resources
Baltimore, MD3 days ago $18 - $29.74 per hour
...terminology required. Experience Less than 1 year 6 months unit secretary registration or medical records preferred. Related clerical... ...and written communication skills. Ability to operate standard office equipment. This position has a hiring range of USD $18.00 - $29...Work at officeMedStar Health
Nottingham, MD3 days ago- ...Baltimore to collaborate closely with teams Day to Days: Act as a true business partner to the CTO, managing the operational rhythm of the office Own the CTO’s calendar as a portfolio (prioritizing time, resolving conflicts, and building in buffer time aligned to strategic...Work at officeTemporary workShift work3 days per week
Collabera
Baltimore, MD3 days ago - ...Medical Secretary IIThe Medical Secretary II performs all secretarial functions to include but not limited to answering phones, taking... ...Assists with follow up directly with referring to the physician office as needed. Explains general policies related to registration, co...Work at office
University of Maryland Medical System
Towson, MD4 days ago $60k - $70k
...Church is seeking an exceptional Executive Administrative Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and serve as a trusted partner in advancing the church's mission of faith, excellence, and community service.This full-time...Work at officeFull timeWeekend workAfternoon shiftThe HR Team
Baltimore, MD2 days ago- ...Medical Secretary Job Duties: Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling... ...operations by keeping information confidential. Maintains office supplies inventory by checking stock; anticipating needs; placing...Work at officeLocal area
TradeJobsWorkforce
Baltimore, MD1 day ago - ...information that affects patient care or patient flow.Appropriately uses automated systems to access, enter and manage clinical information,... ...diploma or equivalency (GED). A minimum of six months general office experience. Experience in a patient care or service setting is...Work at officeNight shift
University of Maryland Medical System
Baltimore, MD3 days ago - ...activitiesPrepare visually pleasing presentation materials for the executive's use in meetings, town halls, etc.Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining recordsMaking...Work at office
Strategic Factory
Owings Mills, MD1 day ago - ...executive reimbursements. Coordinate logistics for company events, leadership retreats, and executive off-site meetings. Maintain office systems and administrative processes that improve executive efficiency. Strategic Partnership Anticipate executive needs and proactively...Work at office
Frey Consulting Group
Cockeysville, MD3 days ago $65k - $85k
...to add talented individuals to our team!ResponsibilitiesThe Executive Assistant provides high-level support to the Chief Executive Officer (CEO) and other members of the Executive Team. This position will support the CEO 50% and the Executive Team 50%.Duties/Responsibilities...Work at officeFull timemyDermRecruiter
Owings Mills, MD3 days ago- ...detailed oriented, friendly person to join our team as a Medical Secretary. The medical secretary will work closely with the departments... ...capable of using computers, scanners, copiers, telephones and other office equipment.Ability to concentrate, process information, and...Work at officeLocal area
L.I.F.E. Inc.
Baltimore, MD1 day ago - .... The role also involves coordinating travel logistics and handling highly confidential matters. Additionally, it includes general office management and administrative coordination, with an emphasis on meeting deadlines and ensuring smooth operations. The position requires...Work at officeAfternoon shift
Kaizen Lab Inc.
Baltimore, MD4 days ago $20 - $27 per hour
...their host, assisting fellow employees with questions/concerns or directing them to appropriate party.Coordinates general day-to-day office logistics for keeping general office operations running smoothly.Manages standard office and pantry supplies to support the entire...Work at officeHourly payCurrently hiringAmynta Group
Cockeysville, MD1 day ago$50k
...-starters who are detail-oriented, eager to learn, and comfortable taking initiative in a fast-paced environment. Administrative & Office Support Greet visitors and direct them to the appropriate person or area Answer phone calls, emails, and general office inquiries Support...Work at officeMonday to Fridayanchorhome
Lutherville Timonium, MD3 days ago$86k - $138k
...applicable DC3/Directorate staff – manages visit logs for the office of the Executive Director; coordinates travel and security documentation... ...in data analysis for the director. Perform a variety of secretarial duties, which may be complex or confidential to include travel...Work at officeLocal areaPeraton
Baltimore, MD3 days ago$16.94 - $25.42 per hour
...Overview At FutureCare our Unit Secretary is a solid contributor to the daily operation of the nursing unit. They are skilled in handling... .../discharges and resident related problems Inform front office of resident activity Assemble and organize charts for new resident...Work at officeFlexible hoursFuturecare
Reisterstown, MD4 days ago- ...interpersonal communication skills to interact with inter-professional staff, patients, families, visitors and other hospital employeesGeneral office, communication equipment, cleaning equipment, knowledge of keyboarding and basic Windows applications.Important Notices:***...Work at officeLocal areaRotating shift
Johns Hopkins Medicine
Baltimore, MD4 days ago $54.07k - $83.51k
...strong verbal communication skills, comprehensive knowledge of office procedures, effective time-management, the ability to take minutes... ...Products (Word, Excel, and PowerPoint), calculator, and other automated office equipment. An enthusiastic natured team player who is...Work at officeFull timeRemote workSheppard Pratt Careers
Towson, MD4 days ago$35 - $50 per hour
...order, reducing friction, and helping a busy executive operate with greater clarity. You'll own the operating rhythm of the executive office, including the Daily Executive Briefing, inbox triage, calendar protection, AR/AP coordination, third-party communication, internal...Work at officeHourly payFor contractorsRemote workFlexible hoursGrabJobs
Baltimore, MD3 days ago$21 - $25 per hour
...discretion when handling confidential information Strong interpersonal skills with a customer-service mindset Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) High school diploma or GED required Preferred Experience: Success managing multiple...Work at officeWeekly payTemporary workFlexible hoursManpowerGroup Global, Inc.
Baltimore, MD4 days ago- ...Chief Engagement Officer and Chief Growth Officer Mission Dwyer Workforce Development's (DWD) mission is to provide comprehensive support to individuals who lack opportunity and aspire to pursue a career in the healthcare industry, alleviating a severe healthcare workforce...Work at office
Dwyer Workforce Development
Baltimore, MD1 day ago $24.81 - $41.35 per hour
...level of accuracy and attention to detail. Supports day-to-day office operations by coordinating administrative, facility, and... ...support, or equivalent combination of advanced business school or secretarial training and job-related. (Required)2 or more years Executive...Work at officeHourly payFull timeWork experience placementLocal areaWork visaFlexible hoursFulton Bank
Cockeysville, MD4 days ago
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