Executive Assistant

Learning & Development Executive Administrative Assistant We are currently hiring an Executive Assistant to support the Director of the Learning and Development team of a nonprofit company located in Baltimore, MD. Position Summary The Learning & Development (L&D) Executive Administrative Assistant provides high-level administrative and organizational support to the Director of Learning & Development and the L&D team. This role is essential to the smooth operation of training initiatives, leadership development programs, and organizational learning efforts. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a dynamic environment. Key Responsibilities Executive & Administrative Support Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development Draft, edit, and distribute professional communications, emails, reports, and presentations Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups Training & Program Coordination Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person) Manage training calendars, registration lists, attendance tracking, and completion records Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation Support the preparation and distribution of training materials, evaluations, and follow-up communications Data, Reporting & Systems Support Maintain accurate training records, spreadsheets, and learning management system (LMS) data Track participation, completion rates, and deadlines for required training programs Assist with compiling reports and summaries for leadership and compliance purposes Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives Identify opportunities to improve administrative processes, workflows, and communication related to learning programs Qualifications Required Associate’s degree or equivalent experience 3+ years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools Experience supporting a senior leader or executive Familiarity with learning management systems (LMS) Ability to handle sensitive information with professionalism and discretion Preferred Experience in nonprofit, healthcare, or human services environments Experience with software or tools that enhance job efficiency and output Key Competencies Attention to detail Professional judgment and confidentiality Proactive problem-solvingStrong interpersonal and collaboration skills Adaptability and flexibility in a fast-paced environment Work Environment Combination of office-based and virtual work Occasional travel to training sites or events may be required #J-18808-Ljbffr