Events Specialist

Event Specialist

The Compass International Holdings Franchise Brands Event Specialist executes a portfolio of events while working closely with and reports to a Sr. Manager, Events. This position supports the strategy, planning and delivery of experiential events for Century 21, Coldwell Banker, Coldwell Banker Commercial, Coldwell Banker Realty, Compass, Better Homes & Gardens Real Estate, and ERA Real Estate.

Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team.

While we are open to candidates in Denver, Las Vegas, Salt Lake City, and San Francisco this position requires a daily on-site presence in one of our Hub or Brokerage offices, when not attending events. The preferred candidate will be located in Denver to best support business needs.

Responsibilities include:

• Support the site search process and preparation of options for presentation to brand leadership.
• Support event activities for industry events including pre-planning and onsite delivery.
• Working closely and in collaboration with event and brand leadership to drive all event strategies through management of detailed project plans, program of events and budget guidelines.
• Track and maintain detailed event budgets, including invoice management and budget reconciliation, in collaboration with managers.
• Execution of contracts for event vendors including payment submission.
• Logistics management of external vendors ensuring best quality, consistency, and execution of brand image.
• Creation and management of venue and audio-visual specs.
• Support and assist registration processes before and during all events.
• Work closely with the Communications team, following the communications plan, to drive event attendance and provide communications details.
• Support and assist the creation of and updates to the event websites and apps with event details to drive network attendance and engagement in coordination with Manager, Operations.
• Manage the housing process and management of room blocks in conjunction with registration.
• Work on food and beverage selection while adhering to negotiated budget allotment.
• Work closely with the Client Success team on the logistics for the learning breakout sessions.
• Drive the signage plan for events working with the marketing team and manager on the design process and managing all details of the order and on-site installation.
• Support the development of reception themes, coordinating specialty dcor, entertainment, and creating wow moments for the event attendees.
• Coordinate ordering and shipments of assets, promotional items and collateral needed for events.
• Assist with developing event overviews and debriefs, including detailed financial recap and follow-up learnings and strategies.
• Manage virtual events through Teams application, on occasion.
• Support of the full Anywhere Franchise Brands Events Team on events and projects as needed.
• Create and maintain an enthusiastic, cooperative, professional, and teamwork-structured environment.

Minimum Qualifications:

• Minimum of 3 years of industry experience and demonstrated end-to-end event planning lifecycle expertise, from concept development through execution and post-event evaluation.
• Bachelor's degree preferred
• Project management experience, with effective time management and multitasking abilities.
• Superior communication skills, both written and verbal, with demonstrated ability to manage stakeholders and C-suite leadership.
• Collaborative vendor management experience.
• High energy level and problem-solving skills.
• Strong attention to detail.
• Proficiency in Microsoft Suite or Google Suite, knowledge of Monday.com a plus. Experience using Cvent is strongly preferred.
• Ability to travel approximately 1020% annually, including overnight and multi-day trips.
• Ability to lift at least 25lbs.