Office Manager

Office Manager

Meneses Law is an Immigration Law Firm seeking an experienced and focused Office Manager to assist with the daily administrative operations of our firm. The ideal candidate's responsibility is to create a positive, efficient, and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. The Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization.

Essential Functions/Responsibilities:

• Oversee the entire administrative operations of an office.
• Guide to an interdepartmental team to complete assigned projects on time, specifications, and accuracy and efficiency.
• Assist with the day-to-day operation workflow which includes overseeing the operation department, supervision and maintaining office supplies and needs
• Partnering with HR regarding general human resource questions, benefits, employee relations, etc.
• Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed.
• Collaborate with Executives and Leadership to assess departmental needs and goals to address operational gaps and/or processes.
• Assist in designing and maintaining clear operational guides to ensure consistency of operations
• Maintain the strictest level of confidentiality with organizational information.
• Oversees the entire administrative operation of an office.
• Responsible for ensuring the office runs smoothly handling logistics, supplies, and support staff.
• Often operates more autonomously with less direct oversight.
• Administrative tasks: reporting, documentation, communications.
• HR support: onboarding, employee relations interactions, and interviewing.
• Exercise a high level of autonomy in making day-to-day decisions related to office operations.
• Operate independently with limited team oversight while maintaining a strong impact on overall office efficiency and performance.
• Maintain flexibility and availability to travel as needed based on business demands.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills:

• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Must be able to analyze information, problems, situations, practices, or procedures and define the problem or objective.
• Identify relevant concerns or factors, patterns, tendencies, and relationships.
• Formulate logical and objective conclusions and recognize alternative and their implications.
• Proficient with technology and the ability to learn about our software systems.
• Strong analytical and problem-solving skills.
• Ability to motivate groups of people to complete a project in a timely manner.
• Excellent interpersonal and customer service skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Ability to work in a fast-paced environment.
• Able to type 45 WPM or more.
• Proper phone etiquette
• Must be fluent in both English and Spanish.

Key Competencies:

• Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources.
• Attention to detail and process orientation.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Self-motivated with excellent interpersonal skills.
• Relationship building and influencing skills.
• Ability to work independently in a fast-paced environment and take initiative in problem-solving.

Education and Experience:

• Bachelor's degree in a related field of business, project management, etc.
• MBA Preferred
• 1 -3 years of procedures or operations
• 3- 5years of manager/leadership experience, mentoring a team
• Excellent knowledge of MS office and MacOS.
• Proficiency in using computers, printers, copy machines, fax machines, and other office equipment.
• Excellent organizational and time management.
• Ability to maintain confidentiality and to exercise discretion and good judgement.
• Proficient with Microsoft Office Suite and other relevant data tools.
• Excellent time management skills, and ability to prioritize tasks in a fast-paced environment.
• Ability to work independently and take initiative in problem-solving.
• Ability to collaborate with cross-functional teams and communicate findings effectively.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Able to type 45 WPM or more.
• English usage, spelling, grammar, and punctuation
• Proper phone etiquette
• Ability to work in a dynamic, fast-paced environment and meet deadlines.

Physical Demands:

• This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching
• May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to10 pounds.

Benefits for Working at Meneses Law:

• Salary Base: $60K 65K
• Earn individual and team incentives
• Excellent Benefits (Medical, Employer Paid Dental, Vision, Employer Paid Life Insurance, Paid Time Off, and Selected (10) days of paid holidays)
• 401k Safe Harbor Match
• Work Life Balance Schedule- Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Work with state-of-the-art technology.
• Name Recognition & Prestige Immigration Law Firm
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Business Professional work environment
• Participate in a variety of volunteered events throughout the year
• Must have the ability to work on a flexible schedule based on department and company needs.

About the Company:

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.