CLERICAL ASSISTANT II - Paces Creek

Class Code: 7782

LOCAL DISTRICT CLASSIFICATION PLAN

CLASS TITLE: CLERICAL ASSISTANT II

Days: 180 days @ 8 hours daily

BASIC FUNCTION:

Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function, including instructional programs, school sites, personnel, mail services, food services and financial services; apply and explain procedures and policies of assigned program or department.

DISTINGUISHING CHARACTERISTICS:

Clerical Assistant II incumbents perform a variety of responsible clerical support duties including typing, filing, recording and processing information, answering telephones and providing information to parents, students, faculty and others. Clerical Assistant I incumbents are assigned routine and repetitive general clerical duties requiring no previous experience. Clerical Assistant III incumbents perform specialized clerical duties or provide sole clerical support for an assigned function. Incumbents are required to exercise independent judgment and may be assigned lead duties.

REPRESENTATIVE DUTIES:

Perform a variety of clerical duties including typing, filing, record keeping, proofreading and processing information. Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal. Maintain a variety of logs, records and files related to assigned office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data. Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments. Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents. Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned. Maintain attendance, academic and health records; update computer information databases. Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as assigned. Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts with the Purchasing department. Clerical Assistant II - Continued Page 2 REPRESENTATIVE DUTIES - continued: Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage. Operate a variety of office equipment, such as typewriter, calculator, copiers, computer terminal and other machines as required; enter data in a computer terminal or microcomputer as assigned. Provide first aid to ill and injured students as assigned; contact parents, guardians, nurse or public service agencies in accordance with established guidelines. Assure the timely duplication and distribution of a variety of records, reports and other materials as directed. Schedule appointments, conferences and meetings; maintain various schedules and calendars. Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources. Sort and distribute incoming U.S. and intra-District mail. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF: Rules, regulations, policies and laws related to assigned function or department. Modern office practices, procedures and equipment. Operation of standard office machines, including computer terminals. Record storage, retrieval and management systems. Correct English usage, grammar, spelling, punctuation and vocabulary. Telephone techniques and etiquette. Interpersonal skills using tact, patience and courtesy. Basic first aid techniques and procedures. Basic math. Basic record-keeping techniques. ABILITY TO: Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function. Learn and apply laws, rules, regulations involved in assigned clerical activities. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Type at 40 words net per minute from clear copy. Operate a variety of office equipment including computer terminal as required by the assignment. Meet schedules and time lines. Maintain records and prepare reports. Communicate effectively both orally and in writing. Work cooperatively with others. Complete work with many interruptions. Clerical Assistant II - Continued Page 3

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year of clerical experience including some experience with automated office equipment.

ADDENDUM:

This job is considered a Safety Sensitive position because a single mistake by the employee can create an immediate threat of serious harm to students and fellow employees. Clay Labs