Field Operations & Office Manager - PM, Events, Travel

Requirements Bachelor’s Degree

• 3+ years of experience as an executive assistant or similar in an office setting
• 3+ years of experience with Microsoft Office applications and project management software tools
• Experience supporting a high-level executive in a fast-paced, start-up environment
• Hospitality or event planning experience
• Several years of professional experience and strong computer literacy
• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately
• Superior organizational skills including excellent written and verbal communication
• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
• Proven experience managing multiple projects simultaneously and autonomously
• Position will require extended hours and weekend work
• Able to travel for short and extended trips as needed. Up to 25% local travel

What the job involves Provide project management and maintain momentum on high-priority projects, including but not limited to, resource planning, onboarding new department members, space planning, and strategy development for efficiencies among teams

• Coordinate meetings, manage schedules, make appointments, serve as a point of contact for onsite contractors, screen and delegate incoming calls, and provide other general assistance as required
• Organize and set up company events such as holiday parties, company picnics and milestone celebrations
• Perform potentially confidential and complex administrative duties involving Excel, Word and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations
• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality
• Manage the scheduling, coordination, and administration of corporate housing
• Coordinate and schedule contractors and vendors for regular services
• Manage in-house fleet of vehicles, including but not limited to regular maintenance, registrations, and assignments
• Provide general support for various departments, including but not limited to: Executive Leadership, Business Development, Construction Management, Engineering, Production, and Human Resources
• Manage company swag, snacks, meals, and employee engagement programs for Bastrop, TX
• Work with procurement teams to ensure we are running a world-class operation and are always mission-ready
• There will be a lot of field work, 50% of the time will be walking around our factory and being a go-to person for company operations

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