Land Solutions, Document Management Specialist (Broadview Heights, OH)

Land Solutions, Document Management Specialist

Atwell's Land Solutions team is growing, and we're looking for a Document Management Specialist to support active projects across transmission, pipeline, and renewable energy markets. This is a detail-driven, operations-focused role where your ability to manage title, lease documentation, and project files directly impacts the success and timing of land acquisition efforts. You'll serve as a key partner to Project Managers and Land Agents -- ensuring documents are accurate, compliant, and delivered on time across a high-volume project environment.

Responsibilities

• Title & Deed Research
• Review real estate records to establish chain of title and confirm authorized signatories
• Conduct deed research using county records and online databases
• Coordinate with title companies to obtain accurate and timely documentation
• Support Land Agents by identifying additional title or curative requirements
• Lease & Document Preparation
• Prepare, review, and quality-check leases, easements, and land agreements using client-approved templates
• Ensure all documents meet county recording standards and client requirements
• Review GIS exhibits to confirm parcel accuracy within agreements
• Assemble execution packages and manage document tracking through completion
• Project & Workflow Coordination
• Maintain organized and compliant project files in accordance with Atwell standards
• Track document turnaround times and communicate status updates to Project Managers and team leadership
• Coordinate with GIS and shared services teams to align on deliverables and timelines
• Support workflow management, prioritization, and issue resolution across multiple active projects
• Land Acquisition Support
• Assist with landowner research and contact verification as needed
• Support landowner packet preparation and public meeting coordination
• Maintain and update project databases (e.g., geoAMPS, FlairDocs)

Qualifications

• 2+ years of experience in title research, abstracting, or right-of-way documentation
• Strong understanding of real estate documents, deeds, and title review processes
• Experience supporting land acquisition, pipeline, transmission, or renewable energy projects preferred
• Proficiency in Microsoft Office and document management systems
• High attention to detail with the ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally with field and office teams

Education

• Bachelor's degree required
• Background in real estate, title, or land administration strongly preferred

Disclaimer

While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you.

Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team.

Pay Range

$1 - $1 USD

Atwell Benefits: To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

Work/Life:

• Generous Paid Time Off
• Paid Parental Leave
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

Compensation:

• Competitive Compensation packages
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation
• Tuition Assistance
• Student Loan Repayment
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals
• Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match

'Atwell'ness:

• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services