Executive Administrative Specialist Jobs

Executive Administrative Specialist

This position is contingent upon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process.

Must possess a current U.S. Passport with ability to travel and work overseas.

Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301.

SECRET security clearance

Preferred: Prior experience in the preparation and coordination of schedules, drafting of correspondence documents, Microsoft Office, and assisting in the coordination of operational tasks for Department of Defense senior personnel

Strong writing, analytical, and reading skills, as well as the ability to effectively communicate

Five years' military experience

Under a five-year contract, the Executive Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard MacDill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Executive Administrative Specialist will support the Command Element. The Command Element directs executive level management and the required command and control actions for command-wide mission execution.

Provide Executive Specialist proficiency level administrative support to the staff.

Coordinate travel orders, travel order generation, and coordination of preparatory and closing actions associated with Key Leader Engagements.

Support the preparation and coordination of schedules, drafting of correspondence documents, and assisting in the coordination of operational tasks from within and outside MARCENT. This position will directly support MARCENT's Chief of Staff.

Manage calendars, including scheduling meetings, appointments, and travel arrangements

Prepare correspondence, reports, presentations, and other documents

Screen and prioritize incoming calls, emails, and other communications

Coordinate communication between executives, staff, and customers

Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items

Arrange for conference calls, webinars, and video meetings

Assist in planning and coordinating events, conferences, and business functions

Maintain organized filing systems for electronic and paper documents

Ensure that all records are easily accessible and comply with security requirements

Oversee office supplies and inventory, and place orders when necessary

Ensure the smooth operation of office equipment and arrange for maintenance

Coordinate office maintenance and logistics

Assist with the management and tracking of special projects

Prepare reports, presentations, and materials for project meetings and updates

Assist with managing budgets and track expenses

Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met

Handle routine tasks with minimal supervision and take initiative in resolving issues

Perform general administrative duties such as filing, photocopying, faxing, and scanning

Provide additional support as needed, performing all tasks as directed by the Chief of Staff

MARCENT, MacDill Air Force Base, Tampa, Florida

Must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. The ideal candidate will be available for travel on less than 24 hours-notice to support personnel recovery and training for forward deployed forces. The ideal candidate will possess the ability to execute OCONUS travel throughout the Central Command (CENTCOM) AOR.

Lukos has been delivering professional services to the Federal Government for 15 years. We help a variety of federal agencies in areas such as national security, homeland security, international development, training, analytics, healthcare, and other professional services. Since our founding, we have grown to support all military services and multiple federal civilian agencies. About Our Name: Lukos is ancient Greek for "wolf". The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle. "For the strength of the pack is the wolf, and the strength of the wolf is the pack." At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays.