PA Program Department Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:
PA Program Department Assistant

Job Category:
University Staff

Employment Type:
Regular

Job Profile:
Department Assistant

Job Duties:

The PA Program Department Assistant has varied responsibilities including but not limited to program operations, admissions coordination, didactic coordination and clinical coordination. They will work closely with the Program Director, Medical Director, and Program Faculty to manage and support program operations.

The administrative assistant supports the Program Director, Medical Director and Program Faculty and performs various duties as delegated by the Program Director and other program personnel to include, but not limited to the following:

• Assist Program Director with general correspondence, surveys, funding, applications, scheduling appointments, and self-study reports
• Maintain records regarding Staff, Faculty, Academic Progress, Curriculum, and Advisory Committees
• Purchase and inventory all office equipment/supplies
• Purchase all instructional and laboratory (medical) supplies
• Coordinate/schedule various PA Program Committee meetings
• Assist Program Director in coordination and data collection for self-study purposes
• Compile information for accreditation

Additionally, the administrative assistant may be cross trained on additional administrative tasks as needed for optimal program operations.

Key Job Responsibilities:

• Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities

Department:

MSPA Program in the Academic College

Compensation:

$17.59 - $20.00 / per hour depending on qualifications and experience

Required Qualifications:

At least 2 years of experience in an administrative assistant role

• Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity
• Must be able to work collaboratively and effectively with colleagues in a team environment
• Good interpersonal skills are required both written and oral
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
• Ability to lift 5 lbs.
• Demonstrates proficiency in communication (written and verbal).
• Strong attention to details.
• Effectively manage and organize daily tasks independently and with a team while balancing multiple projects and meeting deadlines.
• Accuracy and productivity in completing tasks.
• General Administrative Duties.
• A high degree of interpersonal competency: professionalism, diplomacy, judgement, and discretion.
• Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues.
• Ability to solve complex problems and meet deadlines.
• Exceptional analytical problem-solving skills, collaboration, and matrix management skills.

Education:

Requires a minimum of a high school diploma or GED

Prefer associate's degree or higher

How to Apply:

For full consideration, please submit your cover letter and resume along with your application no later than May 31, 2026.

Contact Information:

If you have questions, please reach out to Barbara Hasper at View email address on click.appcast.io or View phone number on click.appcast.io

Legal Notices and Important Information

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)


Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a "disparate impact" and is not "job-related and consistent with business necessity" in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.


Reasonable Accommodations

It is the policy of UW-Parkside to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at View phone number on click.appcast.io. Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability.


Parkside Crime Statistics Report

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at View phone number on click.appcast.io for a paper copy of the annual report.


Transcript Requirement

Please note: Transcriptions will be required upon hire.


UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.