Aimbridge Corporate - Executive Assistant

Overview

Aimbridge Corporate - Executive Assistant Address 5301 Headquarters Drive, Plano, TX, 75024

Job Description

Join Our Team as an Executive Assistant

About Us:

The Executive Administrative Assistant is responsible for performing a wide variety of administrative tasks in support of a top executive. This role involves directing, monitoring, and contributing to special/strategic projects that are strategic in nature, highly complex, and may involve the creation and oversight of multifaceted teams.

• This role is for you if you’re a natural multitasker who thrives on keeping executives organized and projects moving.
• You stay cool under pressure, communicate with polish, and know how to get things done.
• Anticipate executive needs and handle details seamlessly
• Communicate with confidence and professionalism
• Juggle shifting priorities without missing a beat
• Protect sensitive information with discretion
• Adapt quickly and enjoy a fast-paced environment

KEY SKILLS/RESPONSIBILITIES

• Provide executive support to the Chief Global Growth Officer (CGGO) and up to 4 Business Development (BD) SVP Leadership Team members.
• Manage CGGO's daily business obligations, including calendar management, appointment scheduling, and travel arrangements.
• Prepare and submit expense reports for the CGGO and BD SVP Leadership team via Concur.
• Collaborate and support internal meetings, conferences, and communication with the Owner Relations team.
• Prepare agendas, reports, and presentations as needed.
• Provide conference logistics and planning support for the team including contract processing and management.
• May require some travel and availability after hours; must be flexible.
• Monitor development invoices and subcontractor/vendor documentation.
• Manage incoming calls, emails, and visitors.
• Maintain confidentiality of sensitive information.
• Collaborate with other Administrative Support as required, covering absences.
• Perform any other duties as assigned.

EDUCATION & EXPERIENCE

• 6+ years of experience required; bachelor's degree preferred.
• Possess a high degree of business acumen and professional presence.
• Ability to represent executives in important business functions and communications.
• Strong verbal and written communication skills.
• Excellent attention to detail.
• Self-motivated with the ability to work independently and lead teams.
• Proficiency in Microsoft Office applications including PowerPoint, Word, Excel, and Outlook. Familiar with business applications. Experience with Salesforce, Concur a plus for efficient data management and organization.
• Experience in global business travel coordination, including knowledge of visa requirements helpful.
• Demonstrated ability to balance priorities and meet deadlines.
• Capable of handling and resolving complex issues under minimal supervision.

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay ! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

PROPERTY INFORMATION

At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.

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