Corporate Operations Specialist

Corporate Operations Specialist: Freeport, Illinois

We are seeking a highly organized and detail-oriented professional to join our Hughes Recruiting and Consulting team. We're recruiting a Corporate Operations Specialist to work full-time on 1st shift. As a Corporate Operations Specialist, you will provide cross-functional administrative and operational support to the Sales, Marketing, and Corporate teams to ensure efficient business operations and consistent client, candidate, and employee engagement. This role requires exceptional communication, organization, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and attention to detail.

Responsibilities of the Corporate Operations Specialist:

• Conduct client quoting research, including legal business name verification, OSHA research, and workers' compensation code identification.
• Prepare new digital agreements and client documentation for signature.
• Ensure timely initiation of client agreements upon request.
• Proof and audit sales process compliance using established procedures and checklists.
• Compile and distribute weekly sales opportunity tracking reports.
• Assist leadership in monitoring client activity and prospect engagement.
• Support sales representatives with client research, lead generation, and contact identification.
• Research and pursue opportunities to add the organization to preferred vendor lists and corporate supplier programs.
• Assemble and distribute sales collateral, promotional items, and client appreciation materials.
• Coordinate client nurture initiatives, recognition programs, and account management activities.
• Prepare pipeline communications and administrative reports for the sales team.

Marketing Support

• Assist with internal communications regarding new hires, promotions, employee milestones, client achievements, and community involvement.
• Coordinate with vendors for printed materials, branded merchandise, and promotional products.
• Monitor and maintain inventory of all marketing and promotional materials.
• Manage and maintain job postings across approved platforms.
• Support recruiting events, career fairs, and community outreach activities.
• Support branch offices with recruiting and marketing materials.
• Assist with email contact list management.
• Coordinate follow-up activities between sales and marketing teams.
• Coordinate client appreciation initiatives, gifts, recognition programs, and relationship-building activities.
• Prepare and distribute sales collateral and client-facing materials.
• Maintain client, prospect, and recruiting databases to support ongoing communication efforts.

Corporate Leadership Support

• Support executive leadership with special projects and delegated responsibilities.
• Coordinate administrative and operational tasks that improve organizational efficiency.
• Assist the CEO with facilities, including branch projects such as purging, renovations, and location updates.

Corporate Operations Specialist Requirements and Qualifications:

• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to work independently and collaboratively.
• Exceptional organization, project coordination, and time management abilities.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office applications, customer relationship management systems, and database management.
• Ability to manage multiple projects and priorities simultaneously.
• Demonstrated professionalism, integrity, and discretion when handling confidential information.
• Strong analytical and problem-solving skills.
• Ability to adapt to changing priorities in a fast-paced environment.
• Positive attitude with a strong customer service and team-oriented mindset.
• Self-motivated individual with a track record of meeting goals and completing projects.
• Associate's or Bachelor's degree in Business, Marketing, Communications, Administration, or related field preferred.
• Previous experience in administrative support, operations, marketing coordination, sales support, project coordination, or related roles preferred.

Pay for Corporate Operations Specialist:

$50,000-$55,000

Corporate Operations Specialist Benefits:

• Health insurance
• Paid time off
• 401(k) with company match
• Paid holidays
• Direct deposit
• Professional development opportunities
• Collaborative and team-oriented work environment

Type: 1st Shift, Full-Time Location: Hughes Corp Office – Freeport, IL Schedule: Monday – Friday, 8:00 AM – 5:00 PM